HR Admin Controller - Sedibeng at The Heineken Company

Key responsibilities:

• End to end administration of the PRP attendance system.
• Ensure accuracy of the data on the PRP suite before exporting to Payspace for payroll payments.
• Compile and distribute accurate and timeous monthly overtime provision, leave and attendance reports.
• Process invoices for the Supply Chain HR department – ensuring adherence to SLAs
• Ensure general personnel administration is accurate and captured timeously on the HR administrative system.
• Compile monthly HR payroll reports 
• Assist with recruitment, promotions, transfer initiatives.
• Communicate with and advise employees on HR related practices, policies and procedures.
• Ad-Hoc administration duties (payroll & benefits)
• Monitor departmental expenditure against budget and report on variances.
• Assist with on-boarding of suppliers  ie upload contracts/ SLA for HR
• Arrange general travel arrangements (flights, hotels, cars) 
• Admin duties including stationery orders, scheduling of meetings, minutes of meetings. 
• Arrange general travel arrangements for department (flights, hotels, cars) 
• Assist with logistical arrangements for all union engagements 
• Assist with Sharepoint HR filing (policies/ procedures)
• Arrange interviews bookings
• Assist with recruitment requirements (Interview guides, adverts/, On boarding of new employees, Recruitment portal, psychometrical assessments  )
• Arrange Corporate Functions training logistical arrangements (venue, attendees, dates) 
• Assist with HR system(MYHR) queries where needed 
• Arrange EE forum meetings and minutes thereof 

Build collaborative relationships with key stakeholders that deliver desired results 

• Build effective relations with internal stakeholders and suppliers to adhere to service level agreements 
• High level of credibility, trust and respect among stakeholders 
• Team player
• Introduce new ideas or improvements work processes to optimize efficiencies and effectiveness.
• Participate in any People process improvement projects

Education and Experience: 

• Relevant formal tertiary- Human Resources Diploma
• Computer literate in MS Office up to intermediate level.
• Exposure to T&A systems will be considered advantageous.
• 2-3 years experience in HR administration.
• Strong numerical aptitude and analytical abilities are essential.
• Ability to work independently.
• Ability to garner cooperation from others.
• Attention to detail is essential.
• Good interpersonal relationship skills