HR Assistant - Solutions at DSV

MAIN PURPOSE OF THE ROLE:

To assist the HRBP & HRM to provide aligned and compliant administrative and support services to all employees and business  partners, thereby increasing organizational effectiveness.

To maintain, update and ensure accuracy of employee records, various HR documents and internal databases

DUTIES & RESPONSIBILITIES:

Administrative functions.

• Filling out forms or other structured documentation – Completely.
• Maintaining detailed records by capturing information, checking information to ensure its complete and correct,consolidate and review information.
• Completing routine administration by preparing, organizing and storing information in paper and digital form.
• Searching through individual files for requested documents.
• Finding records in a manual and digital filling.
• Physical filling information – Accurately (Chronological)
• Arranging Appointments and Interviews.

Sorting incoming mail/documents.

• To assist the HRBP (Human Resources Business Partner) and HRM (HR Manager) with the implementation of the group 
• HR Strategy through communication and assisting with various projects and initiatives to ensure service delivery to the business and employees.
• Understand Group HR and DSV strategy.
• Awareness amongst employees of HR Strategy and HR elements in DSV Solutions Business strategy.
• Attendance at departmental meetings where necessary.
• Execute identified activities to achieve Business HR and Individual priorities.

Qualification(s):

• Matric
• HR Diploma or studying towards an HR qualification

Additional Computer Skills:

• Kronos: Time and Attendance System

Job-related Requirements:

• Min 1- 2 years in an HR role for an organization.
• Min 1- 2 years actively involved in HR admin related disciplines.
• Min 1- 2 years exposure to business processes.
• Min 1- 2 years exposure to recruitment practices.
• 1- 2 years’ experience in IR process and a sound working knowledge.
• Excellent communication skills and understanding of the communication flow.
• Strong accuracy and attention to detail.
• Ability to plan and self-manage.
• Ability to use initiative on projects.
• Proven excellent organization, presentation and problem solving skills.
• Proven strong time management skills.
• Ability to prioritise essential tasks and be deadline driven is essential.
• Ability to work under pressure is essential.
• Understanding of Bargaining Councills (Road Freight).
• Understanding of Change Management processes

ADDED ADVANTAGES FOR THIS ROLE:

• Articulate and well presented.
• Be able to work overtime & flexi time if required (Including Weekends and Public Holidays).
• Work in a neat and organized manner.
• Flexibility in terms of job functions.

To assist the HRBP & HRM to provide business with the required information and reports to enable them to manage the business and operations efectively.

• Produce identified reports
• 100% accuracy of data
• On Time

To ensure sound employee relations by collating information for business in the use of the best HR practices.

• Assist with collating information on employee relations using relevant Acts and Agreements (Including the NBCRFLI Main Agreement) and giving timeous feedback and guidance.
• Assist with providing documentation, information and guidance relating to disciplinary actions.
• Assist with all HR / IR / Payrol related queries.
• Assist with legislative compliance, Department of employment inspections, Branch Audits.
• Track and report on IOD’s as per procedure.

To identify existing and potential problem areas and bring them to the HRBP’s attention.

• Inform HRBP of existing and potential problem areas.
• Make suggestions on how to correct or prevent these proactively.