HR Officer - Akasia at AVI Limited

HR Administration and Reporting:     

• Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
• Attend to general requests/queries from internal and external customers
• Update organograms on a monthly basis
• Conduct exit interviews on resignations and report back to the business with insights
• Ensure high level and high standard of customer service and guidance in line with HR Policies and Procedures
• Develop and update job profiles for all employees and capture them into the Job Profile portal
• Co-Ordinate HR Project deliverables, including reward and recognition initiatives
• Ensure HR Audit requirements are adhered to
• Develop ad-hoc reports as required by the HR team or the business unit
• Liaise with employees on Death and Disability claims
• Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
• Provide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentation

HRIS System Administration:

• Conduct integrity check of master data to ensure all data is complete and accurate
• Follows the workflow process designed, loads data to ensure next step in the cycle can be completed, follow up and obtain outstanding information where identified
• Address all general HRIS system information queries received from Management and employees
• Provide assistance and support to Line Managers using SAP

Performance Management:

• Provide employees with relevant documentation with regards to performance management and reviews
• Ensure that IPA’s are submitted on time, maintain a check-list of mid-year and year-end reviews
• Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management

Transformation, Learning and Development:

• Track and submit all business unit training initiatives to the Transformation Admin team
• Coordinate and track all Educational Assistance
• Facilitation the identification of learning needs and areas of development and arrange necessary training

Industrial Relations:

• Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
• Prepare all documentation/information for Disciplinary Hearings and CCMA cases
• Coordinate Monthly Management and Union meetings
• Ensure that disciplinary and grievances are dealt with in accordance with company policies
• Assist with CCMA cases by collecting and analyzing information for the HRM

Recruitment, Selection and On-Boarding:

• Assist management in the drafting of job profiles, vacancies, package parameters
• Ensure that the recruitment process is followed from start to end in order to recruit effectively and reduce turnover
• Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
• Propose options to the HRM regarding recommended starting salary based on internal and market comparison
• Request the Letter of Appointment, providing all necessary information to the recruiter, check and sign off the letter before extending the LOA to the manager to sign
• Manage the on boarding of successful candidates and take-on documentation
• Manage the induction process and ensure new employee induction/orientation takes place

Employee Assistance Programme:

• Co-Ordinate the administration around the employee wellness plan, including communication of the ICAS offering
• Provides input and suggestions when setting up employee wellness initiatives, oversee and manage the initiatives

Minimum Requirements:

Experience:                                                                   

• At least 3 years’ experience in an HR Officer role, within a Manufacturing and Unionised environment is essential
• Experience within HR Administration, Payroll, Employee Relations, Performance Management and Disciplinary procedures, Job evaluation, and grading
• Experience within an FMCG industry is advantageous

Qualifications:

• A completed three-year qualification (Degree or Diploma) in HR or Industrial Psychology

Additional Requirements:

• Knowledge/experience of payroll systems e.g. SAP (non-negotiable)
• Bestime Clocking system knowledge or similar
• Computer literacy (MS Office)
• Sound knowledge of HR practices
• Knowledge of Labour legislation

Competencies:

• Thinking Analytically
• Articulating Information
• Minimizing Risk
• Attention to detail
• Taking initiative
• Maintaining productivity
• Staying Composed
• Meeting deadlines