HR Officer at British American Tobacco

Purpose

• The emphasis of this role is on supporting the HR Business Partner, by providing an efficient and effective administration & coordination support, thereby ensuring that the HRBP can offer full business partnering service to the Trade Marketing and Distribution leadership teams and field force.

Principal Accountabilities

HR Reporting

• Prepare relevant HR reports to enable HRBP to provide accurate people related insights to the relevant leadership teams.
• Prepare monthly people related reports as appropriate (Headcount, PTSD, disciplinary investigations) reporting, Ensure Standards of Business Conduct, Policy documentation & updates are signed and submitted to Global Business Shared Service (GBS) HR.
• Follow through all outstanding items on Recruitment Tracker with relevant HRBP/LM/GBS.

Recruitment & Selection

• Co-ordinate logistics of interview venues/telecons
• Arrange psychometrics assessments where applicable
• Co-ordinate onboarding documentation
• Support LM in ensuring New Hire logistics 100% OTIF

Employee Administration & Case Management

• Dedicated follow through on all SuccessFactors EE/LM actions through regular training/coaching/reporting
• Feedback and follow through with various EA stakeholders to ensure 100% resolution of EA related actions.
• Ensure all technology/logistics in place for all stakeholder groups to access EC
• Update Org Structure, certain terminations, delimit vacant positions not needed, update cost center information on our HR system - Success Factors (SF)

Learning & Development

• Gather and consolidate all training & development related needs and reporting for function
• Validate all training & development related costs as required and conduct L&D cost analysis
• Support procurement and logistics of all training related initiatives as directed by the HRBP (e.g. venue hire; facilitator logistics; training materials; catering; etc.)
• Liaise with Talent Manager on all outstanding study support enquiries to close out feedback to employees OTIF

Benefits Administration

• Ensure all employees are aware off and upskilled on all employee benefits programs;
• Provide administrative support as required on benefit enrollments/withdrawals.

HR Projects

• Provide administrative and coordination support to HRBP as required during preparation and implementation phase of various HR projects;

Performance Management

• Support HRBP with relevant training materials and HRIS to imbed company PM approach
• Bi-Annual data validation of PO and Ratings in preparation for Performance Calibration
• Support HRBP/LM with necessary Poor Performance materials/documentation

Employee Relations

• Coordinate and prepare all training materials for HRBP to deliver ER upskilling to LM
• Prepare all relevant documentation as required related to enquiries/misconduct/poor performance
• Consolidate functional employee engagement plans and track implementation of actions

HR Talent Cycle

• Provide HRBP with all materials required to effectively run TRM
• Validate TRM data and update records as appropriate in SF
• Arrange logistics (venue; participants; etc.)
• Minute take TRM and keep all information confidential

Knowledge/Qualifications

• Appropriate 3 year B-degree
• Sound knowledge of Human Resources Practices and procedures
• Have sound business knowledge and an understanding of the impact of HR on other business functions
• Knowledge and experience of working with typical Marketing Functions would be advantageous
• Sound knowledge of appropriate labour legislation, eg. Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, etc.