HR Operations Assistant at De Beers Group

The purpose of this role is to assist the delivery of professional People operations support to key stakeholders and colleagues within the business and broader People Function. You will contribute to managing issues as they arise, support across the employee life cycle for the relevant business areas and/or geographic location(s) and deliver efficient and effective people services to the business areas in your remit. You will play an active role in creating an energizing and cohesive workplace environment.
Key result areas

• Actively support the delivery of De Beers people strategy by supporting Line, Generalist and HRBP with all HR transactional activities related to:
• Sign-on and hiring,
• Inductions and onboarding,
• Transfers, exits. etc                                                                         
• Maintain and update outstanding info types in the Org Structure on NAV & SAP for all Employee and Contractor positions.
• Maintain and update, all Employee and Contractor master data.
• Prepare and forward sign-on documentation to all new employees and assist with completion if required.
• Forward relevant forms to Pension Fund, Medical Aid and Payrolls for processing.
• Processes all contract renewals, promotions, interim increases on NAV & SAP.
• Maintain/update employee Qualifications on NAV & SAP ERP system.
• Book/schedule new employee for Induction.
• Arrange for Security Access card, and canteen activation, where applicable.
• Relocation assistance - arrange removal of household furniture, interim accommodation (where applicable), and facilitate any claims for damages.
• Process and facilitate completion of all relevant forms for all exits. Arrange exit medicals.
• Where not provided by “Self - service applications” or the “Walk in Centre”, provides daily assistance to employees for all HR related queries.
• Maintain an up-to-date filing system for employee personnel files, including archiving etc.
• Responsible for telephonic and written work confirmations.
• Test changes/enhancements on relevant HR systems before implementation.
• Prepare all employee related letters
• Ad hoc capturing of payroll data
• Provide ad hoc casework admin support to HRBPs and HR.
• Work as part of the team to continuously improve processes and automate work through the effective use of technology.

Qualifications

• Diploma in HR Management or an equivalent qualification
• Experience required
• 2 years’ experience in administration
• SAP experience is advantageous
• Skills and Knowledge required
• Understanding various HR software systems, like SAP
• Computer literate with programmes such as word, excel, etc. 
• Good understanding of labor laws
• Organizational skills and ability to priorities
• Interpersonal with good communicative skills