Human Resources Administrator at mothers2mothers

Job Description

• The Human Resources Administrator is responsible for providing HR administrative support. This role will specifically focus on recruitment, HR administration, HR processing for payroll and employee leave management. This position reports to the HR Officer and is based at m2m CHAMP in Mbombela.

Job Requirements
HR Administration and Support 

•     Provide administrative support to the Human Resources Officer in terms of general HR administrative and filing functions.
•     Work closely with the HR Officer in providing general HR assistance and support including the ESS leave management system; process and capture all employee details on the HR Management system as delegated by HR Officer. 
•     Filling of contracts of employment, leave forms, time sheets and other personnel documents
•     Providing basic administration support on the Employee Management system

         
Recruitment, Selection and Orientation/On-boarding 

•     Support the recruitment and selection process by providing clerical and administrative assistance.
•     Assist with the arranging of interviews and administration related to the recruitment process.
•     Coordinate the notification of joiners and leavers.
•     Support with the updating of job descriptions.
•     Support with administrative preparation for on-boarding of new employees and orientation workshop.

  Knowledge Sharing and HR Projects 

•     Maintain all HR documents and templates. Conduct annual audits to assist in keeping them updated.
•     Work with the HR Officer to develop and implement identified HR projects as per the work plan and other assigned people projects and HR calendar activities.

Competencies:

•     Proficiency in MS Office Suite, VIP Premier, ESS and online learning systems 
•     Well-developed interpersonal skills and ability to handle confidential matters in a professional and ethical manner
•     Good understanding of human resources & administrative skills (fair understanding of payroll and other employee benefits, leave administration, etc.)
•     Good planning and organising skills
•     Self-starter, with the ability to work independently and be proactive
•     Ability to work with high volumes of work and remain effective and efficient
•     Ability to work well under pressure without compromising work quality or standards
•     Ability to integrate into a team and to provide positive contributions 
•     Demonstrates personal initiative, empathy and takes responsibility for own actions
•     A passion for the m2m values, Vision and Mission

Qualifications and Experience: 

•     A Diploma in Human Resource, Administration or a relevant degree is preferable
•     2-3 years’ experience in HR administration
•     1-2 year’s work experience in an NGO preferable