Human Resources Specialist - EM South at adidas Group

Purpose & Overall Relevance for the Organisation

• Works closely with the Human Resource Business Partners and Payroll team to ensure the overall HR operations and administration are running efficiently and accurately for the Backoffice departments. Partners with key stakeholders (including but not limited to HR, third party suppliers, employees and line managers) to ensure a seamless execution of all relevant HR activities. 

 
Key Responsibilities

• Support the Senior HR Business Partner through all key HR calendar items e.g. Talent Management, Performance Management, Learning, DE&I & Rewards, Employee Engagement 
• Collaborate with Line Managers and support with the end-to-end recruitment process (including posting job adverts, creating role descriptions, interviews, references and background checks
• Support pre-employment and on-boarding activities  
• Creation of all new contracts of employment for through input and instruction from the HRBPs, including preparation of all forms and documents for Benefits providers.
• Creation of onboarding packs for all new starters, includes all starter administration; access cards etc
• Facilitate employee life-cycle actions and off-boarding processes to ensure consistent and distinctive talent experience
• Ensure segregation of duties, collate all payroll information for monthly payroll; new joiners, terminations, promotions and any other employee movements onto the smartsheets to hand over to the Payroll Administrator for all monthly input on SAP
• Ensure all policies; processes and agreements are up to date for all HR
• Process employee queries and respond in a timely manner
• Manage visa letters, service letters and bank letters or any additional admin request from employees
• Maintain HR data and system integrity through regular checks
• Facilitate monthly reporting, Headcount management and ad-hoc requests for data / information
• Update org charts regularly and share with relevant stakeholders
• Provide support with strategic initiatives as required

 
Knowledge, Skills and Abilities

• Able to consult and coach the business on all HR people related topics
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence, as well as policies and procedures
• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages  
• Intermediate level for MS Office applications. Strong excel and reporting skills advantageous 
• Ability to communicate and influence effectively in English, both written and oral
• Ability to exercise good judgment and decision-making skills
• Ability to confidently build rapport, relationships and influence key stakeholders
• Ability to effectively present to moderate size groups

 
Requisite Education and Experience / Minimum Qualifications

• Relevant Bachelor’s degree or National Diploma
• 3+ years working experience within an HR department of a medium-large size organization, with Proven track record in employee relations matters