HVAC site representative at Ellahi Consulting

KNOWLEDGE, SKILLS, AND REQUIREMENTS:

• Matric
• Minimum 2 years’ experience within HVAC industry
• Proven knowledge in the installation of ducting, ventilation and related HVAC equipment, piping, etc.
• Knowledge of OHSACT and SHE quality requirements
• Ability to interpret and comprehend building/engineering drawings an advantage.
• Experience in Project/Site Management
• Ability to work independently and in a high-pressure environment.
• Intermediate Microsoft Office skills (Outlook, Word, and specifically Excel).
• High attention to detail
• Ability to multitask.
• Strong administrative and organization skills
• Performance-driven, ability to plan, organize and put into action through workers/sub-contractors.
• Strong and professional verbal and written communication
• Effective planning and time management
• Valid driver’s license

RESPONSIBILITIES:

Site Control:

• HVAC projects/installations are completed within standards of good practice and as per industry-accepted standards.

Supervise and control of project/job sites, which includes but is not limited to:

• Multiple sites simultaneously.
• Material, supplies, equipment, and labour so that costs are reduced, and high quality of installation and cost control are maintained in line with job allowance.
• Effective planning and supervision of sub-contractors undertaking the installations/site-specific jobs, maintaining high levels of productivity while ensuring high installation quality.
• Health and Safety practices are adhered to within the OHSACT and SHE framework. Site safety files are updated and managed accordingly.
• System commissioning/testing (record of air readings, etc.) and handover.
• Maintain effective communication with Procurement and Stores departments to drive efficiencies and to ensure no supply delays are incurred and existing stockholding is verified.
• Ensure appropriate equipment is maintained in line to perform your required duties (i.e., laptop, cell phone, diary, PPE, tape measure, etc.).

Administration:

• Keep Project Manager up to date with regard to site progress, delays, possible coordination issues, etc.
• Liaise with the main contractor/client and maintain a professional relationship between the company and the customer.
• All variation orders (VO’s) / omissions to be brought to the attention of the Project Manager and Project Administrator via email within 24hrs of being made aware of the VO/omission and ensure that the relevant official SI is obtained from the main contractor/engineer/authorized client representative.
• Maintain an up-to-date physical site file per job/project/installation retaining all authorized supplier quotes, specifications, project-related documentation, mandatory agreements, etc.
• This file must also record all notes taken from all site inspections/visits/meetings, recording the date, time, and attendees present. All points discussed/recorded with site attendees to be followed up/actioned timeously and communicated via email weekly to the respective site contacts (i.e., customer/engineer/project manager/architect, etc.).
• Preparation of and submission of shop drawings and O&M manuals for projects.
• Maintain effective written and verbal communication with both internal staff and external customers where applicable. Weekly project/installation/job progress reports are communicated verbally and in writing to the Project Manager and Projects Director.
• All administrative work is organized, up to date, and easily referenced (i.e., email communication, job/project admin filed in a legible manner).
• Maintain professional and respectful internal and external relationships.