ICT Contracts & Projects Administrator (2930) at The South African National Roads Agency (SANRAL)

MINIMUM REQUIREMENTS:

• NQF level 6 qualification in IT, Project Management or related
• Project Management Certification (CAPM or PMP (PMBOK) or Scrum or PRINCE2 etc.)
• 3 years’ experience in Project and/or Programme Management Administration in Information Technology

ADVANTAGEOUS:

• Experience with Microsoft Projects or any other project management software application.
• Knowledge and experience of Project Management Frameworks i.e. PMBOK, SDLC, Agile, Scrum etc.

KEY RESPONSIBILITIES:

Project and Contract Support

• Responsible for project administration on assigned ICT projects
• Ensure relevant stakeholders are supported by independently carrying out operational tasks.
• Liaise and collaborate with relevant stakeholders to ensure that the activities, issues and risks and dependencies are tracked and escalated.
• Assist relevant stakeholders with project change management aspects for project implementations.
• Create and update project reporting and communication. Own the enterprise ICT reporting/ dashboarding process to ensure that information is accurate and timely for executive decisioning.
• Manage workspace, project personnel requirements and project management tool access for all ICT project resources.
• Provide support and resources for project financial management.
• Provide support for resource management for ICT projects.
• Assist with the portfolio management decision process through the support of the creation of project charters, scopes, risk assessments and budgets.
• Project Administration like setting up meetings, meeting agendas and minutes.

Contract Management

• Provide projects with procurement support, from registration of tenders to procurement submissions when awarding tenders.
• Handle all tender queries from procurement and tender participants.
• Handle all invoicing processes from service providers and finance.
• Coordinate activities to enable relevant stakeholders to complete vendor and resource management.
• Manage contract change control: revisions, modifications, and task orders.
• Work with project managers to manage contract issues and disputes.
• Work with project managers to escalate non-compliance activity and performance issues.
• Support Project managers with the contract management of Service Providers tasked with outsourced ICT work.

ICT Project Knowledge & Configuration

• Responsible for administration of all documentation & maintenance of the project management tool (e.g. user set-up, creating group pages).
• Set-up and manage the Project Office document repository, managing a centralised storage and access system across all ICT projects.
• Develop, structure, and maintain project information, and make it available to the overall project office.
• Monitor and manage compliance to the defined document repository structure by users.
• Perform training of all new users to the document repository.
• Facilitate the change management for any changes to the document repository structure and processes for all users.

Closing date for applications: 27 April 2026