ICT Contracts & Projects Administrator (2998) at The South African National Roads Agency (SANRAL)

POSITION OBJECTIVE:

• The ICT Contracts and Projects Administrator reports into Programme Manager, works under direct supervision of the Project and Contract Managers (PMs and CMs), is responsible for providing project and contract management coordination, support, and assistance in all aspects of projects analysis and management. The Project Manager will assign the CPA where attention and effort are required.
• The CPA will work in an agile and versatile way across projects and contracts underway. This includes assisting with projects contracts administration, communications, vendor support, following up on issues and actions, preparing status reports, management reporting deliverables, presentations for executives and facilitating meetings in the Project Manager and Contract Manager’s absence. 

MINIMUM REQUIREMENTS:

• NQF level 6 qualification Project Management, Business Administration and Related
• 3 years’ experience in Project and/or Programme Management Administration

ADVANTAGEOUS:

• Project Management Certification (CAPM or PMP/PMBOK or Scrum or Prince 2)
• Knowledge and experience of Project Management Frameworks i.e. PMBOK, SDLC, Agile Scrum 

WORKPLACE COMPETENCIES:

• Portfolio Management
• Project Management Tools
• Software Development Lifecycle
• Agile Methodologies
• Operations
• Contract Management
• Project and Portfolio Management
• Stakeholder Alignment
• Ability to Organise and Prioritise
• Vendor/Contract Management
• Collaborative 

KEY RESPONSIBILITIES:

Project and Contract Support 

• Responsible for project administration on assigned projects 
• Ensure relevant stakeholders are supported by independently carrying out operational tasks 
• Liaise and collaborate with relevant stakeholders to ensure that the activities, issues and risks and dependencies are tracked and escalated 
• Assist relevant stakeholders with project change management aspects for project implementations 
• Create and update project reporting and communication. Own the enterprise reporting/ dashboarding process to ensure that information is accurate and timely for executive decisioning 
• Manage workspace, project personnel requirements and project management tool access for all project resources 
• Provide support and resources for project financial management 
• Provide support for resource management for projects 
• Assist with the portfolio management decision process through the support of the creation of project charters, scopes, risk assessments and budgets
• Project Administration like setting up meetings, meeting agendas and minutes

Contract Management  

• Provide projects with procurement support, from registration of tenders to procurement submissions when awarding tenders  
• Handle all tender queries from procurement and tender participants
• Handle all invoicing processes from service providers and finance  
• Coordinate activities to enable relevant stakeholders to complete vendor and resource management  
• Manage contract change control: revisions, modifications, and task orders  
• Work with project managers to manage contract issues and disputes  
• Work with project managers to escalate non-compliance activity and performance issues  
• Support Project managers with the contract management of Service Providers tasked with outsourced work

Project Knowledge & Configuration  

• Responsible for administration of all documentation & maintenance of the project management tool (e.g. user set-up, creating group pages).  
• Set-up and manage the Project Office document repository, managing a centralised storage and access system across all projects  
• Develop, structure, and maintain project information, and make it available to the overall project office  
• Monitor and manage compliance to the defined document repository structure by users  
• Perform training of all new users to the document repository  
• Facilitate the change management for any changes to the document repository structure and processes for all users