Job Openings at The South African National Roads Agency (SANRAL)

POSITION OBJECTIVE:

• The ICT Contracts and Projects Administrator reports into Programme Manager, works under direct supervision of the Project and Contract Managers (PMs and CMs), is responsible for providing project and contract management coordination, support, and assistance in all aspects of projects analysis and management. The Project Manager will assign the CPA where attention and effort are required.
• The CPA will work in an agile and versatile way across projects and contracts underway. This includes assisting with projects contracts administration, communications, vendor support, following up on issues and actions, preparing status reports, management reporting deliverables, presentations for executives and facilitating meetings in the Project Manager and Contract Manager’s absence. 

MINIMUM REQUIREMENTS:

• NQF level 6 qualification Project Management, Business Administration and Related
• 3 years’ experience in Project and/or Programme Management Administration

ADVANTAGEOUS:

• Project Management Certification (CAPM or PMP/PMBOK or Scrum or Prince 2)
• Knowledge and experience of Project Management Frameworks i.e. PMBOK, SDLC, Agile Scrum 

WORKPLACE COMPETENCIES:

• Portfolio Management
• Project Management Tools
• Software Development Lifecycle
• Agile Methodologies
• Operations
• Contract Management
• Project and Portfolio Management
• Stakeholder Alignment
• Ability to Organise and Prioritise
• Vendor/Contract Management
• Collaborative 

KEY RESPONSIBILITIES:

Project and Contract Support 

• Responsible for project administration on assigned projects 
• Ensure relevant stakeholders are supported by independently carrying out operational tasks 
• Liaise and collaborate with relevant stakeholders to ensure that the activities, issues and risks and dependencies are tracked and escalated 
• Assist relevant stakeholders with project change management aspects for project implementations 
• Create and update project reporting and communication. Own the enterprise reporting/ dashboarding process to ensure that information is accurate and timely for executive decisioning 
• Manage workspace, project personnel requirements and project management tool access for all project resources 
• Provide support and resources for project financial management 
• Provide support for resource management for projects 
• Assist with the portfolio management decision process through the support of the creation of project charters, scopes, risk assessments and budgets
• Project Administration like setting up meetings, meeting agendas and minutes

Contract Management  

• Provide projects with procurement support, from registration of tenders to procurement submissions when awarding tenders  
• Handle all tender queries from procurement and tender participants
• Handle all invoicing processes from service providers and finance  
• Coordinate activities to enable relevant stakeholders to complete vendor and resource management  
• Manage contract change control: revisions, modifications, and task orders  
• Work with project managers to manage contract issues and disputes  
• Work with project managers to escalate non-compliance activity and performance issues  
• Support Project managers with the contract management of Service Providers tasked with outsourced work

Project Knowledge & Configuration  

• Responsible for administration of all documentation & maintenance of the project management tool (e.g. user set-up, creating group pages).  
• Set-up and manage the Project Office document repository, managing a centralised storage and access system across all projects  
• Develop, structure, and maintain project information, and make it available to the overall project office  
• Monitor and manage compliance to the defined document repository structure by users  
• Perform training of all new users to the document repository  
• Facilitate the change management for any changes to the document repository structure and processes for all users 

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POSITION OBJECTIVE:

• The successful incumbent will assist the Senior Manager Internal Audit and the Chief Audit Executive in implementing the operational plan and providing assurance on the adequacy and effectiveness of controls. This will be achieved by performing value-adding, risk-based audits in line with the Global Internal Audit Standards, thereby supporting SANRAL in achieving its operational objectives. The successful candidate will also be responsible for management supervision of Internal and/or Co-sourced resources.

MINIMUM REQUIREMENTS:

• NQF 7 qualification in Engineering (Civil) or Quantity Surveying.
• Registration as a Professional Engineer/Engineering Technologist/Engineering Technician with ECSA or Professional Quantity Surveyor with SACQSP.
• 7 years’ experience, of which at least 4 years must be in the built environment and 3 years in auditing infrastructure projects within the public sector. 

ADVANTAGEOUS:

• Experience in construction, roads or water infrastructure.
• Knowledge of combined assurance frameworks. 

TECHNICAL COMPETENCIES:

• Extensive knowledge in infrastructure and the built environment field
• Sound knowledge of engineering standards, codes and contract management principles
• Understanding of QS practices including measurement, cost estimating, BOQs, valuations, claims, variation orders and final accounts
• Knowledge of PFMA, Treasury Regulations and compliance frameworks
• Familiarity with project management principles (e.g. PMBOK)

KEY RESPONSIBILITIES:

Strategic and Functional Support

• Contribute to the development and execution of the Three-Year Rolling Internal Audit
• Plan and Annual Audit Plan.
• Provide technical engineering input into risk assessments and audit universe development.
• Support continuous improvement of internal audit methodology, particularly for engineering audits.
• Provide advisory services on infrastructure projects, procurement and contract management.

Engagement Planning

•  Lead planning of engineering audit engagements across project lifecycle stages.
• Perform risk and control assessments on infrastructure programmes and projects.
• Develop risk-based audit programmes specific to engineering disciplines (civil, structural, pavements, drainage, etc.).
• Obtain and analyse information from clients to plan engagements.
• Analyse project documentation including designs, BOQs, contracts and specifications.
• Writes correspondence notifying auditee being audited of schedule, assigned individual(s), source of audit, records required and other pertinent information
• Ensure appropriate use of data analytics and audit tools.
• Ensure appropriate audit software and data analytical tools are effectively utilised to plan, execute and report on audits.
• Oversee allocated projects and report periodically to Internal Audit management.

Engagement Execution

• Lead the audits (special audit requests, follow up audits and audits as per the annual audit plan) in accordance with SANRAL Internal Audit Methodology and the Global Internal audit standards
• Manage audits to ensure that they are conducted within the time budgets and timelines determined as per the audit plan.
• Source relevant information required for analysis and testing.
• Conduct and oversee site inspections to assess quality of works, compliance with specifications and standards.
• Identify risks relating to cost overruns, delays, scope creep and quality failures.
• Evaluate the suitability of internal control design and make recommendations on findings.
• Oversee the audit team and provide guidance to ensure timely completion of audit projects.
• Perform any other tasks as required from time to time.

Engagement Management and Reporting

• Review and consolidate audit findings and working papers.
• Prepare a draft audit report to include all audit findings identified.
• Present and discuss the audit report with the client.
• Maintain supporting evidence to ensure that engagement results are supported by evidence.
• Provide recommendations to enhance processes and controls.
• Assist in coordinating internal audit work with other assurance providers.
• Provide status reports on projects and recommend measures to ensure timely completion of the audits.
• Assist in compiling Internal Audit Report to management committees, Audit and Risk committee, other Board sub committees and the Board.
• Monitor implementation of agreed action plans.

Audit Quality and Methodology  

• Perform quality reviews of audit engagements.
• Identify opportunities to enhance audit tools, templates and procedures.
• Support QAIP initiatives within the function.
• Oversee the audit project (review the audit work performed by the audit teams) to ensure that the that the work conforms with SANRAL internal audit methodology and Global Internal Audit Standards.

Stakeholder Engagement and Combined Assurance

• Engage with project managers, engineers, consultants and contractors.
• Coordinate assurance activities with internal and external stakeholders including AGSA.
• Support implementation of combined assurance across engineering projects.
• Provide advisory input on high-risk or high-value projects.

People Management 

• Manage own and staff productivity to ensure optimal use of resources
• Provide guidance to subordinates and service provider personnel on assigned tasks and/or activities.
• Lead, manage, manage performance and supervise staff allocated for reviews and other assignments and take responsibility for all outputs of the team.
• Manage own and staff productivity and deliverables in an effective manner and assume a supervisory role.
• Provide direction and management to the direct reports to ensure they execute the divisional strategy and manage their portfolios effectively.
• Ensure that there are sufficient execution capabilities within the audit team.
• Coach, train, guide and develop internal audit team.
• Oversee and manage the performance of the audit team.

Financial Management 

• Manage audit budgets and ensure efficient utilisation of resources.
• Monitor audit timelines and ensure adherence to approved plans.
• Support procurement and management of service providers where applicable.