Import Logistics Controller at AVI Limited

Job Specification:

Key Performance Areas:

Booking of shipments

• Approve booking with shipping agent choosing a cheaper rate and using the most reliable shipping line
• Must be familiar with customs legal requirements regarding importing as well as an understanding of incoterms 2020 and shipping terms
• Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo FCL/ LCL for sea freight or air freight
• Consolidate shipments if there are other shipments coming from the same port in order to save costs
• Create a shipment number and open file 

Foreign Vendor Payments

• LC (Letter of credit) establishment with the banks.
• Foreign vendor payments and understanding of Deposit / Advance / Balance, 30/60 day payment terms 

Costing

• Check accuracy of information on supplier invoice and balance orders to SAP
• Zimp3 phase 1 costing on SAP system link purchase orders to shipment and allocate a rate and ZINT charges for provision of GIT
• Prepare Excel costing sheet
• Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges
• Once costing approved by buyers, send to the warehouse to GRN stock
• Any short received stock notify relevant people and put parties on notice for insurance claim.
• Assist warehouse on queries for costings short and overs and inform the buyer 

Tracking orders

• Receive status report daily to monitor shipments and ensuring timely deliveries
• Query and resolve any issues of delays with freight agents
• Notify buyer of the status of their goods, and if any stops or unforeseen delays 

Pre-clearance of Shipment

• Follow customs and other statutory body for cargo clearance and compliance procedure.
• Receive customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied.
• Complete the clearing instruction timeously to avoid storage charges and delivery delays 

Freight Forwarders Invoice

• Check that all freight forwarders charges are correct as per signed rate agreement.
• Once all is in order sign and forward to finance for payment approval 

Miro and Import Account

• Miro shipments process the supplier invoice verification
• Identify and resolve differences on import accounts for clearance 

Reporting and Filling

• Goods in Transit (GIT) monthly reporting of shipments to finance team
• Order Control report weekly reporting of shipment status to merchandise team
• Maintain fully compliant shipping files 

Returns and Rejected Stock

• Responsible to facilitate the return or destruction process of rejected stock by QC team
• Arrange debit note to supplier to recover FOB, freight, wharfage and duty cost
• Apply for duty refund with forwarder to claim back duty from customs
• Once the process is completed, customs will provide the certificate
• QC inform supplier to arrange collection for return stock or let warehouse know to shred the items   

Ad-hoc activities

• Assist with courier function
• Sample shipments and invoice payments
• Filing of shipping files 

Minimum Requirements:

Experience:

• At Least 4 Years’ experience in Import Control
• At Least 4 years’ experience in Seafreight / Airfreight Import Controlling 

Qualifications:

• Matric/Grade 12
• A relevant Certificate / Diploma in Logistics 

Additional Requirements:

• ERP System Knowledge SAP
• Microsoft Excel Proficiency

Competencies:

• Building Relationships
• Being Self-assured
• Working Together
• Staying Composed
• Meeting Deadlines
• Attention to Detail
• Planning and Organizing
• Thinking Rationally

Closing Date: 6th, May 2022