Info Specialist - Archivist at Engen

Who You Are:

•     Ability to work under pressure
•     Ability to multi task 
•     Exceptional Research Skills.  
•     Organized, structured with strong attention to detail and a responsive, proactive attitude
•     Strong problem-solving skills

What you’ll have done before:

Baseline:

•     NQF Level 7 (Diploma in Library/ Information Studies/ Information Science)
•     4 years’ experience in the library and information center
•     Experience working in special library

Advantageous:

•     3 years’ experience in archives & records management
•     RFIDs, SAP, Libwin, SharePoint, and Electronic Document Management System experience

Professional Registrations/ Associations

•     Library & Information Association of South Africa (LIASA)
•     South African Society of Archivists (SASA)

What you’ll be doing
Repository Management & Compliance

•     Plan and implement continuous needs analysis of new and existing clients through profiling with the aim to provide accurate and relevant information aligned to objectives
•     Develop and implement procedures for archive management including the acquisition, processing, digitization, and preservation of archival materials.
•     Appraise potential collection additions and makes recommendations for acquisition of new collections and de-accessioning of existing collections as per archive management requirement
•     Plan, implement, and lead major projects for information center
•     Manage, plan, organize and maintain archived statutory information, records & documents through archival policies, standards and procedures in ensuring compliance to OHSACT regulations and Record Management principles
•     Administer, maintain and control archival information circulation using relevant library systems including RFID and databases designed to organise and store electronic documents in an organized manner ensuring access by all stakeholders
•     Maintain, classify and catalogue archived information and documents using the relevant metadata in ensuring consistency, effective retrieval and uniformity 

Archive Administration

•     Manage the data cleansing in repository to eliminate errors and duplications that may hinder retrieval of electronic resources preserved on the repository
•     Manage the e-Archive by conducting digitization of information collection to ensure access to electronic resources anytime and anywhere 
•     Coordinate and control transmittal of documents to offsite storage through interaction and interface with various refinery stakeholders in ensuring proper storage management and retrieval
•     Maintain the housekeeping of the resource center collection and carry out acquisition of information center’s stationery and other additional resources
•     Plan and execute stocktaking and manage archival collection on loans and returns

Capability Support

•     Provide training on the use of archive facility, library systems and databases
•     Advocate and provide awareness to stakeholders regarding information center services and information resources 
•     Conduct research on the current trends and developments of Archives and Records Management and establish new innovations and developments of information center facilities, infrastructure, technologies and workflow designs to meet clients expectations

Stakeholder & Customer Management

•     Manage stakeholders and deliver on their requirements and challenges, including leading and developing stakeholder engagement plans to enhance stakeholder experiences
•     Engage with relevant teams in maintaining, reviewing and updating records management statuses as per the Record Management Matrix requirements
•     Collaborate, maintain and sustain new and existing clients across Engen business, including IT team and external library automated system suppliers for expected deliverables