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The Information Manager within a Project Management Office (PMO) is responsible for overseeing the governance, strategic use, and management of project-related data and information. This role entails managing the collection, organisation, storage, retrieval, and sharing of information critical to successful project delivery. The Information Manager ensures data integrity, streamlines information workflows, and fosters collaboration among all stakeholders.
Role responsibilities
Develop and roll out information management policies, standards, and procedures.
Ensure compliance with POPIA and internal data protection policies.
Define metadata standards and classification systems for project documentation.
Maintain centralised repositories for project data and documentation.
Manage version control, access permissions, and archiving protocols.
Promote the use of collaborative platforms (e.g. SharePoint, MS Teams).
Assist the PMO with dashboards, KPIs, and performance reporting.
Safeguard data accuracy and consistency across reporting tools.
Work closely with project managers to collect and verify project data.
Serve as a link between the PMO, IT, and business units regarding information requirements.
Provide training and support to project teams on information systems and tools.
Encourage a culture of data-informed decision-making.
Identify areas for improving data flows and quality.
Lead efforts to automate reporting and optimise data collection.
Stay abreast of emerging technologies and trends in information management.
Minimum requirements
10–15 years’ proven experience in information management, ideally within an engineering consultancy or similar field.
Solid understanding of ISO 19650 and ISO 7817 standards.
High attention to detail and commitment to data accuracy and security.
Strong working knowledge of CDEs, information management tools, software, and industry best practices.
Experience in data governance, records management, or business intelligence.
Good grasp of project management methodologies (e.g. PRINCE2, PMBOK).
Key interactions:
Train team members on the Common Data Environment (CDE) and best practices in information management.
Generate reports and analytics for the BIM Manager and Project Executive to evaluate performance.
Collaborate with the BIM Manager, BIM Coordinator, clients, and stakeholders to understand their information needs.
Support proposal development and project delivery as needed.
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