Information Security Administrator at Sanlam Group

What will you do?

Responsible for all administrative functions of the Group Information Security Programme in support of the Programme Manager and Information Security Team. Conducts necessary maintenance and administration as required.

What will make you successful in this role?

Once the engagement processes have been followed and agreed to, the BISA’s responsibility areas will include the documentation, maintenance and tracking of the key actions supporting the Group Information Security Programme, calendar management, coordination, and preparation and maintenance of reports and other Programme deliverables.

The major drivers, changes and larger goals affecting the role include:

• volume of projects and initiatives to administer 

• time management

• resistance to change in processes

• stakeholder engagement

• meeting logistics

Outputs

General administrative support

• Organising of meetings and venues, functions and presentations; minute taking, follow-up on invitee responses and arrangement of refreshments

• Diary management 

• Office administration and liaison with third parties

• Organise travelling and accommodation 

Project planning & execution support

• Track and chase sign-off on programme deliverables, quotes, etc. from stakeholders

• Assist GISP PM with updates to issue, risk, and other programme logs

• Assist GISP PM with updating of project documentation 

• Compile and maintain leave register of SGT InfoSec resources 

• Creation of project task for time keeping, and verification of correct and timely time capturing per project.

• Maintenance and reporting of Jira logs

Project governance and project filing support

• Sets up Programme files as required by SGT and Group governance

• Ensure processes adopted by project are in-line with SGT and Group governance. 

• Ensure Jira, Teams, SharePoint and other programme files are updated and available when required

• Ensures programme files are properly archived

Qualification and Experience

Qualifications:

• Grade 12 (matric)

• Relevant accredited courses (diploma an advantage)

Experience:

• 5 – 10 years’ experience emphasis on: 

• Project Office Administration

• Personal assistant/ secretarial 

• Communication

• Microsoft Office (Powerpoint, Word, Excel, Teams)/ Jira 

• Financial Administration

• Customer Service Relations 

Other experience such as:

• Meeting protocol, e-communications, and telephone etiquette

• Minute taking

• Proficiency in English 

• Understanding of project methodology and processes

• Work experience in an IT Project Management Office or Information Security Function will be an advantage.

Knowledge and Skills

• Security Auditing
• Business Requirements Definition
• Risk Management
• Security Compliance
• Business Processes

Personal Attributes

• Action orientated - Contributing independently
• Decision quality - Contributing independently
• Interpersonal savvy - Contributing independently
• Optimises work processes - Contributing independently

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping  our employees to realise their worth. Through its four business clusters – Sanlam Life and Savings, Sanlam Investment Group, Sanlam Emerging Markets, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Core Competencies

• Being resilient - Contributing independently
• Collaborates - Contributing independently
• Cultivates innovation - Contributing independently
• Customer focus - Contributing independently
• Drives results - Contributing independently

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.