Internal and External Immigration Officer at Regenesys Business School

Key Responsibilities:

Internal Immigration Management:

• End-to-end management of immigration processes for employees, including obtaining work permits, visas, residency permits, and other required documentation for international assignments.
• Compliance monitoring: Ensure that all internal immigration activities comply with relevant local, regional, and international immigration laws.
• Provide expert immigration guidance to HR and hiring teams for employees moving across borders.
• Develop and implement immigration policies and procedures to ensure smooth and efficient employee relocation processes.
• Conduct training and workshops for internal teams to ensure they understand immigration regulations and policies.
• Maintain a database of employees’ immigration statuses and ensure timely renewals of visas, work permits, and other relevant documents.

External Immigration Responsibilities:

• Work directly with government agencies, embassies, and consulates to obtain immigration permits and resolve any issues that arise, bypassing third-party intermediaries.
• Conduct field visits to consulates, immigration offices, and border agencies when necessary to ensure timely processing of applications.
• Act as the company’s representative and liaison during face-to-face negotiations or discussions with immigration officials.
• Establish and maintain relationships with international government bodies and immigration authorities to expedite and streamline immigration processes.
• Handle urgent or high-priority immigration cases, personally managing the progress and troubleshooting any complications.

Compliance and Legal Expertise:

• Keep up-to-date with the latest changes in immigration laws and policies in countries relevant to the company’s operations.
• Ensure full compliance with visa and immigration regulations for all international workers, mitigating the risk of legal penalties or employee disruptions.
• Manage audits and inspections related to immigration practices and employee documentation by internal or external authorities.
• Provide strategic recommendations on immigration policy to senior leadership and HR teams, ensuring legal risks are minimized.

Documentation and Reporting:

• Prepare and review documentation required for visa applications, including letters of support, financial documents, and legal records.
• Create detailed immigration reports for management on the status of ongoing cases, upcoming renewals, and changes in laws affecting the company’s operations.
• Maintain confidential and accurate employee immigration records and documentation for audit purposes.

Required Qualifications:

• 10+ years of experience in immigration services, immigration law, or international HR with a focus on obtaining permits and visas without third-party agents.
• Proven track record of direct engagement with government immigration agencies, embassies, and consulates.
• In-depth knowledge of immigration laws, regulations, and procedures across multiple jurisdictions.
• Strong understanding of corporate immigration and the management of expatriate workers.
• Experience in managing complex immigration cases and handling high-volume immigration activities.
• Ability to work independently, manage multiple cases simultaneously, and maintain meticulous attention to detail.