Job Vacancies at Regenesys Business School

Key Responsibilities:

1. Supervise a team of credit vetting professionals and organize their workflow to ensure timely delivery of quality credit decisions.
2. Ensure that all credit vetting procedures and policies are being adhered to by the
3. Conduct regular training sessions for the credit vetting team to ensure that they are up to date with new policies and procedures.
4. Evaluate credit applications and ensure that they are thoroughly vetted and assessed before submission to the credit committee.
5. Continuously monitor the credit vetting process and identify areas of
6. Work closely with the Head of Department to implement changes to improve the credit vetting
7. Ensure compliance with all relevant regulatory and legal
8. Liaise with other departments such as sales and customer service to ensure that all credit decisions are aligned with the company’s customer service goals.
9. Provide regular reports to the Credit Manager on the performance of the credit vetting
10. Receive and process credit applications in accordance with company policies and
11. Verify and update customer information to ensure that all data is accurate and up to
12. Ensure that all required documentation is complete and accurate before submitting to the credit vetting team for assessment.
13. Maintain accurate records of all credit applications and ensure that all data is securely
14. Communicate with customers regarding the status of their credit applications and provide assistance and guidance where necessary.
15. Identify errors and discrepancies in credit applications and communicate these to the credit vetting team for
16. Perform other duties as assigned by the Head of Department

Qualifications and Experience:

1. Bachelor’s degree in Business or a related
2. At least 5 years of experience in credit vetting and
3. At least 2 years of experience in a supervisory
4. Strong understanding of credit policies and
5. Knowledge of relevant regulations and legal
6. Strong leadership and communication skills

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Key Performance Areas

HR Compliance:

• Adhere to and maintain HR processes and procedures
• Recruitment Selection and Onboarding
• Provide the end-to-end recruitment process, including opening and maintenance of staff files

Labour relations:

• Provide consistent and accurate support to HR Dept
• Maintain staff and organizational data accurate and “cleaned” where required
• Attend to all General HR Administration
• Support HR Projects administration

Tasks/Activities:

• Adhere to and maintain HR processes and procedures
• Check that staff movements are captured correctly and in line with the approved organogram
• Provide employees with relevant and valid job descriptions
• Create, implement, and maintain confidential, accurate and updated record keeping and document control of employee information in alignment with legislation (e.g POPIA etc)
• Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
• Provide accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; BBBEE; LRA and BCEA)
• Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation
• Recruitment Selection and Onboarding Provide the end-to-end recruitment process, including opening and maintenance of staff files
• Adhere to the policies and operating procedures for transfers, referrals, and internal/external hiring among others
• Advertise, source, conduct screening of suitably competent candidates including vetting them
• Administer and facilitate the effective completion of relevant paperwork in alignment to recruitment processes/procedures
• Draft Employment offer letters and Contract of employment for staff
• Coordinate a smooth onboarding process for employees
• Facilitate all disciplinary processes as well prepare the portfolio of evidence
• Sit in as HR Representative during formal labour procedures
• Daily consulting
• Provide necessary data required for external and internal reporting.
• Keep track of leave data and compliance and report any anomaly
• Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g recruitment; headcounts; terminations; loans; counselling; leave; overtime etc.)
• Administer regular clean ups on HR Systems to ensure data accuracy and relevance
• Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters
• Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding)
• Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues
• Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured
• Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation)
• Maintain accuracy and confidentiality regarding salaries and payments of staff
• Distribution of payslips and follow ups with payroll for those who have not received.
• Comply with applicable remuneration legislations required for deductions and overtime
• Coordinate compulsory medical insurance membership
• Update and Record employee information regarding staff beneficiary details
• Provide information; guidance and support to employees on the company benefit profile in support to the HRBP
• Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
• Attend to all General HR Administration
• Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
• Perform regular HR checks to ensure no audit findings in HR administration.
• Assist HRBP with employee wellness initiatives
• Facilitate counselling and drug testing procedures
• Facilitate workshops and site visits with service providers for staff awareness and wellbeing
• Function as a point of contact to all internal walk ins and external stakeholders regarding HR related concerns, queries and processes
• Deliver optimal customer service to internal/external customers
• Provide HRBPs with necessary communication of employees, team leaders, supervisor and managers.
• Share stakeholders feedback with team members to ensure customer service is continuously improved.
• Support HR Projects administration
• Support the HRBP and senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination

Additional Job Requirements

• Accuracy and attention to detail
• Great sense of urgency
• Sufficiently skilled in reporting and use of Excel

Essential Qualifications

• Matric
• Relevant Qualification in Human Resources
• Essential Experience 2-3 Years experience in a Human Resources Environment

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Key Responsibilities:

• Greet and welcome guests as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area, ensuring all necessary stationery and materials (e.g., pens, forms, brochures) are available.
• Provide basic and accurate information to visitors in person, over the phone, or via email.
• Receive, sort, and distribute daily mail and deliveries.
• Uphold office security by following safety procedures and controlling access through the reception desk (monitoring logbook, issuing visitor badges).
• Order and manage front office supplies, keeping inventory up-to-date.
• Update calendars, schedule meetings, and arrange travel and accommodations as needed.
• Keep accurate records of office expenses and costs.
• Perform additional clerical duties such as filing, photocopying, transcribing, and faxing.

Requirements and Skills:

• Proven work experience as a Receptionist, Front Office Representative, or in a similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines, printers).
• Professional attitude and appearance.
• Strong written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organisational skills.
• Strong multitasking and time-management abilities, with the capacity to prioritise tasks.
• A customer service-oriented attitude.
• High school diploma; additional certification in Office Management is a plus.

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Functional:

• Customer service orientated.
• Target driven and ability to work well under pressure.
• Professional and confident.
• Excellent communication skills.
• Excellent negotiation and selling skills.
• Outgoing and passionate.
• Good telephone etiquette.
• Proactive and highly self-motivated.
• Computer literacy.
• Ability to work as a team player and individually.
• Must be able to travel.
• Own transport is required.
• Must be able to work late and/or every second Saturdays when required.

Key Performance Areas:

• Achieve agreed weekly/monthly sales targets by converting sales enquiries in the form of referrals, online enquiries or walk-ins into student registrations.
• Obtaining the prospective list of students from leads sent.
• Tracking and monitoring of all prospective students on a daily basis to ascertain where in the sales process the prospect is and what the next steps are to convert them. Full lead nurturing.
• Executing sales administration – Daily capturing of Sales inquiries and information within 2 days upon receipt. Provide qualified reports on progress and achievement of activities.
• Fostering, maintaining, and growing client relationships.
• Constantly identify and develop sources of potential clients.
• Maintain an accurate and current database on an ongoing basis.
• Time Management – Adhering to workflow and timelines.
• Provide a weekly/monthly schedule of planned activities to achieve the sales master plan.
• Demonstrate a full knowledge of all products, relevant selling points and benefits and so doing, match appropriate products to client’s requirements.
• Liaise with other members of the company to actively promote sales opportunities, exchange information and increase professionalism.
• Undertake any reasonable duties as specified by Team Leader.
• Self driven by your own initiative.

Qualifications and experience

• Matric (minimum) and relevant qualification.
• Minimum 3 years’ experience.
• Computer literacy:  Word, Excel, PowerPoint
• Strong Negotiation Skills.
• Willing to go the extra mile, prepared to work long hours.
• Team Player
• Able to take initiative.

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Key Responsibilities:

Internal Immigration Management:

• End-to-end management of immigration processes for employees, including obtaining work permits, visas, residency permits, and other required documentation for international assignments.
• Compliance monitoring: Ensure that all internal immigration activities comply with relevant local, regional, and international immigration laws.
• Provide expert immigration guidance to HR and hiring teams for employees moving across borders.
• Develop and implement immigration policies and procedures to ensure smooth and efficient employee relocation processes.
• Conduct training and workshops for internal teams to ensure they understand immigration regulations and policies.
• Maintain a database of employees’ immigration statuses and ensure timely renewals of visas, work permits, and other relevant documents.

External Immigration Responsibilities:

• Work directly with government agencies, embassies, and consulates to obtain immigration permits and resolve any issues that arise, bypassing third-party intermediaries.
• Conduct field visits to consulates, immigration offices, and border agencies when necessary to ensure timely processing of applications.
• Act as the company’s representative and liaison during face-to-face negotiations or discussions with immigration officials.
• Establish and maintain relationships with international government bodies and immigration authorities to expedite and streamline immigration processes.
• Handle urgent or high-priority immigration cases, personally managing the progress and troubleshooting any complications.

Compliance and Legal Expertise:

• Keep up-to-date with the latest changes in immigration laws and policies in countries relevant to the company’s operations.
• Ensure full compliance with visa and immigration regulations for all international workers, mitigating the risk of legal penalties or employee disruptions.
• Manage audits and inspections related to immigration practices and employee documentation by internal or external authorities.
• Provide strategic recommendations on immigration policy to senior leadership and HR teams, ensuring legal risks are minimized.

Documentation and Reporting:

• Prepare and review documentation required for visa applications, including letters of support, financial documents, and legal records.
• Create detailed immigration reports for management on the status of ongoing cases, upcoming renewals, and changes in laws affecting the company’s operations.
• Maintain confidential and accurate employee immigration records and documentation for audit purposes.

Required Qualifications:

• 10+ years of experience in immigration services, immigration law, or international HR with a focus on obtaining permits and visas without third-party agents.
• Proven track record of direct engagement with government immigration agencies, embassies, and consulates.
• In-depth knowledge of immigration laws, regulations, and procedures across multiple jurisdictions.
• Strong understanding of corporate immigration and the management of expatriate workers.
• Experience in managing complex immigration cases and handling high-volume immigration activities.
• Ability to work independently, manage multiple cases simultaneously, and maintain meticulous attention to detail.

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Key Responsibilities

• Develop and maintain relationships with employers to secure placement opportunities.
• Identify and prepare participants for placements.
• Match participants with suitable placement opportunities based on their programmes, skills, interests, and career goals.
• Provide ongoing support and guidance to participants throughout their placements.
• Monitor and evaluate the progress and outcomes of placements.
• Support workplace mentors throughout placement opportunities.
• Address any issues or challenges that arise during placements and work towards effective resolutions.
• Organize workshops and training sessions to prepare participants an workplace mentors for workplace expectations.
• Maintain accurate records of placements and participant progress.

Qualifications and experience

• Postgraduate degree in Education, Human Resources or a related field.
• Experience in coordinating placement programs or similar roles.
• Strong understanding of the job market and employer needs.
• Excellent communication and interpersonal skills.
• Ability to build and maintain relationships with diverse stakeholders.
• Strong organisational and problem-solving skills.
• Proficiency in using learner management systems and other relevant tools.
• Experience working with educational institutions and employers.