HR Officer at Regenesys Business School

Key Performance Areas

HR Compliance:

• Adhere to and maintain HR processes and procedures
• Recruitment Selection and Onboarding
• Provide the end-to-end recruitment process, including opening and maintenance of staff files

Labour relations:

• Provide consistent and accurate support to HR Dept
• Maintain staff and organizational data accurate and “cleaned” where required
• Attend to all General HR Administration
• Support HR Projects administration

Tasks/Activities:

• Adhere to and maintain HR processes and procedures
• Check that staff movements are captured correctly and in line with the approved organogram
• Provide employees with relevant and valid job descriptions
• Create, implement, and maintain confidential, accurate and updated record keeping and document control of employee information in alignment with legislation (e.g POPIA etc)
• Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
• Provide accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; BBBEE; LRA and BCEA)
• Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation
• Recruitment Selection and Onboarding Provide the end-to-end recruitment process, including opening and maintenance of staff files
• Adhere to the policies and operating procedures for transfers, referrals, and internal/external hiring among others
• Advertise, source, conduct screening of suitably competent candidates including vetting them
• Administer and facilitate the effective completion of relevant paperwork in alignment to recruitment processes/procedures
• Draft Employment offer letters and Contract of employment for staff
• Coordinate a smooth onboarding process for employees
• Facilitate all disciplinary processes as well prepare the portfolio of evidence
• Sit in as HR Representative during formal labour procedures
• Daily consulting
• Provide necessary data required for external and internal reporting.
• Keep track of leave data and compliance and report any anomaly
• Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g recruitment; headcounts; terminations; loans; counselling; leave; overtime etc.)
• Administer regular clean ups on HR Systems to ensure data accuracy and relevance
• Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters
• Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding)
• Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues
• Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured
• Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation)
• Maintain accuracy and confidentiality regarding salaries and payments of staff
• Distribution of payslips and follow ups with payroll for those who have not received.
• Comply with applicable remuneration legislations required for deductions and overtime
• Coordinate compulsory medical insurance membership
• Update and Record employee information regarding staff beneficiary details
• Provide information; guidance and support to employees on the company benefit profile in support to the HRBP
• Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
• Attend to all General HR Administration
• Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
• Perform regular HR checks to ensure no audit findings in HR administration.
• Assist HRBP with employee wellness initiatives
• Facilitate counselling and drug testing procedures
• Facilitate workshops and site visits with service providers for staff awareness and wellbeing
• Function as a point of contact to all internal walk ins and external stakeholders regarding HR related concerns, queries and processes
• Deliver optimal customer service to internal/external customers
• Provide HRBPs with necessary communication of employees, team leaders, supervisor and managers.
• Share stakeholders feedback with team members to ensure customer service is continuously improved.
• Support HR Projects administration
• Support the HRBP and senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination

Additional Job Requirements

• Accuracy and attention to detail
• Great sense of urgency
• Sufficiently skilled in reporting and use of Excel

Essential Qualifications

• Matric
• Relevant Qualification in Human Resources
• Essential Experience 2-3 Years experience in a Human Resources Environment