Receptionist at Regenesys Business School

Key Responsibilities:

• Greet and welcome guests as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area, ensuring all necessary stationery and materials (e.g., pens, forms, brochures) are available.
• Provide basic and accurate information to visitors in person, over the phone, or via email.
• Receive, sort, and distribute daily mail and deliveries.
• Uphold office security by following safety procedures and controlling access through the reception desk (monitoring logbook, issuing visitor badges).
• Order and manage front office supplies, keeping inventory up-to-date.
• Update calendars, schedule meetings, and arrange travel and accommodations as needed.
• Keep accurate records of office expenses and costs.
• Perform additional clerical duties such as filing, photocopying, transcribing, and faxing.

Requirements and Skills:

• Proven work experience as a Receptionist, Front Office Representative, or in a similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines, printers).
• Professional attitude and appearance.
• Strong written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organisational skills.
• Strong multitasking and time-management abilities, with the capacity to prioritise tasks.
• A customer service-oriented attitude.
• High school diploma; additional certification in Office Management is a plus.