International Contract Execution Coordinator (Fixed-Term Contract) - GWK Trading, Somerset-West, at VKB Group

Job Description

• The ideal candidate will manage and coordinate our import/export documentation, third-party purchases, and contract administration. The successful candidate will play a critical role in ensuring efficient cross-border transactions and accurate financial and operational reporting within the export and import process.

Requirements

• Diploma: International Trading / Logistics or Economics/ Accounting.                               
• Experience in the agricultural or commodities trading industry
• Minimum of 3 years' experience in logistics, exports/imports, or contract administration
• Strong knowledge of international shipping procedures and documentation
• Previous exposure to forex and financial reconciliations
• Familiarity with SAGIS reporting
• Understanding of trade finance (e.g., working with ABSA/Rabo)
• Fluent in Afrikaans and English

Duties and Responsibilities

• Coordinate logistics and arrangements for export shipments from Durban and import deliveries.
• Process and manage third-party purchase orders on the system for exports.
• Ensure timely collection and completion of all import and export documentation.
• Compile and maintain accurate position reports, including contract, inventory, and forex status reports.
• Finalise and manage all buyer contracts and related shipping documentation.
• Reconcile contracts and verify stock balances related to imports and exports.
• Follow up and confirm payments according to contract per shipment.
• Check and process all cost payments related to exports and imports.
• Maintain records and ensure traceability of all transactions on spreadsheets and systems.
• Communicate with shipping agents to coordinate deliveries and paperwork.
• Submit SAGIS declarations accurately and on time.
• Manage office expenses for the Western Cape branch.
• Provide accurate information for import and export product cash flow forecasts.
• Assist with financial reporting for ABSA and Rabo financing.

Skills Required

• Excellent organisational skills and attention to detail
• Strong Excel and spreadsheet skills
• Good communication skills (written and verbal)
• Ability to work independently and under pressure
• Fluent in English (Afrikaans an advantage)

Deadline:16th August,2025