Internship: Deal Administration Executive X 2 at The South African Broadcasting Corporation (SABC)

Main purpose of the position:

• To support the Sales Division by coordinating the full lifecycle of commercial and sponsorship deals, ensuring accurate system loading, compliant documentation, and value-added insights. The role provides commercial, analytical, and operational support to Sales by validating deal inputs, maintaining deal structures in the advertising management system, tracking performance, and ensuring seamless and compliant implementation of approved deals.

Key Accountabilities:

• Support the Manager: Projects & Implementation in improving deal processes, templates, and workflows.
• Provide insights into deal trends, deal negotiations, and performance patterns to support strategy development.
• Contribute to enhancements in deal frameworks, pricing structures, and approval processes.
• Capture deal details accurately in the advertising management system.
• Maintain sponsorship deal elements, pricing grids, rate structures, and relevant commercial parameters in the advertising management system.
• Validate deal documentation for completeness, correctness, and alignment to policies and SOPs.
• Provide support to Sales on deal processes and system navigation related to deal management.
• Train Sales teams on deal-related processes, templates, approval matrices, and best practices.
• Maintain and update the centralised deal register, ensuring full traceability, documentation, and audit readiness.
• Prepare monthly deal performance updates, including spend tracking, variance analysis, risk identification, and corrective action recommendations.
• Assist Sales with data summaries or historical spend analysis for deal negotiation preparation.
• Maintain a schedule of quarterly deal reviews and annual client negotiation cycles, ensuring timely reminders to Sales.
• Prepare comprehensive review and negotiation packs that include, e.g. spend-to-date against commitments, historical spend trends, performance variances, deal utilisation insights, and proposed incentive structures based on historical behaviour and policy guidelines.
• Support cross-functional project initiatives related to deal execution, system improvements, and client delivery requirements.
• Ensure accurate documentation, storage, and version control of deals.
• Take responsibility for continuously developing knowledge of deal structures, relevant policies, SOPs, and system functionality.
• Support the division by taking on reasonable additional tasks aligned to the purpose of the role and operational requirements as directed by the line manager.
• Adapt to evolving business needs by participating in cross-functional projects, process enhancements, and system upgrades.
• Share knowledge and assist team members when required to ensure a high-performing support environment
• Verify revenue and spend amounts against reporting systems to ensure accuracy.
• Identify revenue risks such as under-delivery, misaligned discounts, incorrect capture, or expired approval conditions.
• Flag and escalate deal deviations, anomalies, or potential revenue leakage.
• Provide monthly reporting on deal performance, revenue achievement, and exception analysis.
• Ensure all deals comply with SABC regulations, policies, SOPs, and SLAs.
• Highlight any non-compliance to the Projects & Implementation Manager.
• Work with Legal Services to finalise deal-related agreements and ensure accuracy of contract documentation.
• Prepare documentation and provide evidence for internal and external audits.
• Identify and recommend enhancements to policies, internal controls, and governance frameworks related to deal management.
• Liaise with internal and external stakeholders on deal-related matters.
• Communicate deal status, required documentation, timelines, and approval progress to relevant stakeholders.
• Provide excellent internal service through timely support, accurate information, and proactive updates.

Requirements:

• NQF Level 6 or above; and/or in IT, Media Studies, Business Management or relevant qualification
• Numerical and administrative skills.
• PFMA and relevant National Treasury regulations.
• Excellent knowledge and understanding of the advertising industry, trends and developments, and SABC brands.
• Understanding of applicable legislative frameworks and regulations.
• Good time Management and planning skills.
• Ability to work under pressure.
• Proficiency in MS Word, Excel and PowerPoint.