Inventory Clerk x2 at DHL

Job Purpose

• To accurately check all incoming and outgoing stock against documentation, identify any short or over picked stock, record and report stock discrepancies and ensure stock is secure for transportation. The effective management of inventory received, stored and dispatched to ensure OTIF delivery of quality products. Maintain Stock integrity within the warehouse and reconcile all stock differences so as to minimize loss to the company. To ensure the procedures pertaining to all functions within the Stock Control Department is carried out with the utmost professionalism to ensure a smooth transition between principals and the Company. To continuously strive to improve the Physical Inventory process                                                 

Key areas of responsibility include:

• Monitor daily/weekly/monthly the level of short picks and short ships and take corrective action.        
• Managing of Block Stock                                 
• Reconcile stock write-offs to all 999 write off locations on a daily basis. Investigate daily stock discrepancies and maintain stock integrity through process of adjustments following authority levels.
• Investigate, give feedback and resolve appropriately all stock quality issues as identified by the client.        
•  Set-up and maintain system storage locations so as to optimize stock and operational requirements.        
• Execute stock write-off daily in agreed format                                
• Independently check and reconcile all receipts as to stock received per tally sheet and receiving document. Check input captured as to pack, quantity, production/expiry date.                            
• Reports all issues and problems to the respective Inventory Lead                         
• Liaise with planning to resolve stock issues"                                
• Ensure optimal stock availability and stock rotation"                                
• Consistently achieve established key performance indicators for productivity, accuracy and housekeeping.    
• Adherence to Health & Safety rules.                                
•  Participate and assist in inventory counts as prescribed in company policies and procedures"            
• Assist with issuing and receiving of primary and secondary distribution shipments on the system when required    
• Manage stock movements and documentation in accordance with the ICC and Internal/External Audit controls
• Ensure that stacking heights are maintained, Ensure FIFO principle is applied to stock movements        
• Check that all Inter-depot Movement Notes are correct and complete                        
• Adherence to stock age policy, ensure that all concessions are raised and approved"            
• Assist in administering the execution of the product recall process at site level"                
• Check that all Secondary Distribution shipment packs are correct and completed"                
• Maintain highest possible level of customer service (Internal and External)"                
• Always wear the company uniform with pride, ensuring that the uniform is clean and presentable        
• Timeous and accurate completion of tasks                                
• Report any persons behaviour that may impact on the safety, quality or integrity of the stored product    
• Ensure the product safety, quality and integrity is not compromised.                    
• Perform additional duties as assigned by management                            
• Ensure that all work areas are kept neat and tidy    

Competencies & Skills.    

• Maintains effective relationships with customers
• Develops / Delivers high quality / innovative products, services or solutions
• Focuses on customer needs and gains their commitment
• Gains management / colleague support to meet customer needs
• Ensures strategies / plans are aligned and reflect others views
• Develops strategies / plans aligned to broader organizational strategy
• Communicates strategy
• Establishes clear, challenging and achievable objectives
• Aligns resources and the organization within own area of responsibility to achieve objectives
• Regularly reviews and communicates progress against objectives and adjusts as needed
• Champions continuous improvement and innovation
• Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others
• Provides candid / regular feedback
• Supports the development of others
• Inspires others to develop themselves
• Conveys a clear sense of personal goals and values
• Actively seeks feedback to improve performance
• Develops new skills and modifies behaviours based on feedback
• Takes personal responsibility for career and development

Skills/Experience

• Logistics and warehouse experience                                    
• SAP experience and knowledge                                     
• Computer literate                                         
• Literacy and Numeracy                                        
• Good problem solver                                        
• Attention to detail                                        
• Ability to communicate effectively with team members and clients                    
• Ability to work within a rapidly changing environment

Qualifications

•  Matric / Grade 12