Inventory Controller - Claremont - WC at Rentokil Initial South Africa

KEY WORK OUTPUTS & ACCOUNTABILITIES:

Maintaining and Updating Inventory Records

• Keep accurate and up-to-date records of all inventory transactions and movements.
• Update inventory databases with new stock arrivals including Import and Local stock, stock movements.
• Tracking & recording physical stock transfers, issue-outs and distribution stock according to forecasts.
• Highlighting and record-keeping on received stock variances.

Counting Materials, Equipment, Merchandise, or Supplies in Stock

• Conduct regular physical inventory counts and ensure that physical stock levels match system records on Business Central.
• Perform spot checks and full inventory counts as scheduled.
• Analysing stock count variances if any, and conducting recounts.
• Reconciling stock variances with inter-branch teams to resolve inter-branch stock variances and processing transfers where necessary.

Reporting Discrepancies Between Physical Counts and Computer Records

• Investigate and report any discrepancies between physical counts and inventory records on Business Central.
• Work with relevant branches to resolve discrepancies and adjust records as needed.

Distributing or Stocking Merchandise

• Manage the distribution of merchandise to various branches or locations as required.
• Ensure that stock is appropriately stocked, arranged, and stored according to best practices (5S Methodology).
• Picking and packing of outgoing stock shipments.
• Liaising with transport companies to make shipping arrangements to branches.
• Following up with transport companies on delivery status.
• Sending delivery updates and tracking information to the branches.

Receiving and Inventorying Stock

• Receive incoming shipments, verify the accuracy of order quantities, and inspect goods for damage.
• Update inventory records to reflect new stock and ensure all products are properly logged Business Central.

Liaising with Branches on Stock Requirements

• Communicate with branch managers to understand and manage their stock requirements.
• Liaise with branch administrators, supervisors and inventory controllers on stock requirements.
• Coordinate with branches to ensure timely delivery of merchandise and resolve any stock-related issues.
• Fielding sales team’s stock requests and making sure that they send stock requests through their respective branches.

Upkeep of Stock Forecasting and Planning

• Join and give insights into regional forecasting meetings and ExCo forecasting meetings.
• Isolating forecast stock in line with approved forecasts.
• Monitor inventory levels and forecast future stock needs based on historical data and sales trends.
• Develop and implement inventory plans to ensure that stock levels meet demand without overstocking.

Ad-hoc Tasks as Assigned

• Operate a Forklift as and when required at the SSC.
• Assist Initial and Pest Control branches with offloading incoming stock by forklift.
• Perform other inventory-related tasks and support the team as requested by the supervisor or manager.
• Assist in the development and implementation of inventory control policies and procedures.

Requirements

SKILLS and COMPETENCIES

• Strong attention to detail and accuracy in record-keeping.
• Good planning and organizational skills.
• Ability to prepare correct and effective reports.
• Auditing skills & ability to work effectively with various departments and branches.
• Good interpersonal skills and communication skills at all levels.
• Strong customer service skills.
• Ability to develop and implement standard operating procedures.
• Ability to work in a dynamic environment with little supervision.
• Computer literate in Microsoft Office Suite (Word, Excel, Outlook).
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.

QUALIFICATIONS & EXPERIENCE:

• Minimum of a National Diploma or equivalent required.
• Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field is preferred.
• Permit to operate a Forklift.