Inventory Supervisor at Belgotex Floors

Key Accountabilities and Outputs:

Inventory Accuracy and Stock Integrity

• Monitor daily stock accuracy and investigate variances.
• Ensure stock is correctly located, labelled, scanned, and recorded.
• Drive corrective actions for misplaced, unidentified, or incorrectly transacted stock.
• Monitor stock movements between warehouses, production areas, staging areas, and finished goods.
• Support root-cause analysis for stock losses, gains, and recurring inventory discrepancies.
• Ensure stock integrity is maintained in both physical locations and the D365 system.

Cycle Counts, Stock Takes, and Variance Control

• Plan and execute daily, weekly, monthly, and annual stock counts.
• Ensure cycle counts are completed accurately and on time.
• Supervise counting teams and verify count results.
• Investigate variances before journals are posted.
• Ensure counting journals are used only for approved physical count processes.
• Prepare stock take reports, variance summaries, and corrective action plans.
• Support year-end and mid-year stock take preparation and audit requirements.

System Discipline and Transaction Compliance

• Monitor inventory transactions in D365, including transfers, adjustments, receipts, picking, staging, and stock movements.
• Ensure warehouse teams follow approved scanning and system processes.
• Investigate system-related stock mismatches and transaction errors.
• Ensure stock adjustment journals are used only for approved own-use, write-off, or correction processes.
• Escalate system process failures and recommend improvements.
• Train team members on correct inventory transaction procedures.

Warehouse Control, Housekeeping, and Process Improvement

• Ensure stock locations are organised, clean, clearly identified, and accessible.
• Monitor put-away discipline and ensure stock is placed in correct locations.
• Support FIFO, FEFO, batch control, and traceability where applicable.
• Identify slow-moving, obsolete, damaged, or excess stock for review.
• Recommend layout, storage, and process improvements to reduce inventory risk.
• Work with warehouse, production, planning, procurement, and outbound teams to resolve inventory issues.
• Promote a culture of ownership, accountability, and continuous improvement.

People Supervision, Reporting, and Stakeholder Support

• Supervise inventory control staff and counting teams.
• Allocate daily tasks and monitor performance.
• Coach employees on correct stock handling and inventory control practices.
• Prepare daily, weekly, and monthly inventory reports.
• Escalate major stock risks, process failures, and unresolved variances.
• Support internal and external audit requests.
• Attend inventory meetings and provide updates on key actions.
• Build strong working relationships with production, warehouse, finance, procurement, planning, and transport teams.

Requirements

• Grade 12 / Matric and a relevant Diploma or Certificate would be advantageous.
• For internal candidates, proven experience in inventory, warehousing, stock control, or supply chain operations, together with demonstrated competence in the role, may be considered as equivalent to formal educational requirements.
• 3–5 years’ experience in inventory control, warehousing, stock control, or supply chain operations.
• Supervisory experience in a manufacturing or warehouse environment would be advantageous.
• Experience in textile, manufacturing, or distribution environments would be beneficial.

Systems and Technical Skills

• Working knowledge of Microsoft Dynamics 365 or similar ERP/WMS system.
• Good Microsoft Excel skills.
• Understanding of stock journals, transfers, cycle counts, warehouse locations, and inventory reconciliation.
• Ability to read and interpret stock reports and variance data.
• Understanding of warehouse scanning processes and stock movement controls.

Competencies: Individual Contributor

• Valuing Differences - Working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds; seeks out and uses unique abilities, insights, and ideas from diverse individuals.
• Work standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
• Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
• Planning and Organising - Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
• Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.