Investment Administrator at Stonehage Fleming

OVERALL PURPOSE

• This role will form part of the Investment Support team within our Operations unit and will be a back office supportive role supporting Client teams across the business. The individual must ensure a high quality and consistent client service delivery of tasks. The individual will assist in the execution of investment administration instructions and various Investment accounting related tasks within an accurate way and by respecting appropriate deadlines.

PRINCIPAL ELEMENTS & ACCOUNTABILITIES

INVESTMENTS

• Inputting non-automated investment transactions in our in house integrated database systems
• Accounting and Journal entries to be posted for conversions, capital calls and distributions
• Preparing subscription/redemption instructions for Alternative Investments (Single Hedge Funds, Private Equity Funds, Property Funds etc)
• Collating KYC, FATCA, CRS and compliance documentation for fund administrators and other third parties
• Preparing SWIFT payment instructions
• Managing and executing instructions like corporate actions, proxy votes, conversions, capital calls and distributions

QUALIFICATIONS AND EXPERIENCE

• Appropriate degree or higher diploma and 5 to 8 years of experience in working in the financial industry would be an advantage
• STEP qualifications would be an advantage but at least a good understand of basic information re Offshore Trust and Company and the relationship between Trust and Company, Trustee and Beneficiaries
• Computer literacy (Word, Excel, Outlook and modern financial accounting packages)
• Subscription processing i.e. Document completion, KYC and AML understanding of complex structures, SWIFT Payment
• Knowledge of Corporate Actions i.e. Capital Calls, Distributions, Proxy Votes, AGMs

COMPETENCIES AND BEHAVIOURS

• Attention to detail
• Strong organizational skills and the ability to manage priorities efficiently in a demanding environment
• Multi-tasking capabilities
• Strong decision-making skills
• Strong technical and conceptual skills
• Strong interpersonal skills, a high level of motivation and flexibility
• Excellent communication skills with the ability and maturity to deal effectively with all levels of staff and
• Management within the Group, third party service providers such as asset managers and tax consultants, and with high powered (often demanding) clients
• Good people skills
• A strong client care / service orientation and attention to detail
• Deals responsibly with confidential information
• Displays a high level of professional integrity
• Team player