Junior Company Secretary at OUTsurance

Job Description

• Experience
  • 2-3 years’ experience as a company secretary, in the risk management and compliance department and/or in Legal Counsel

Responsibilities

• Section 88 of the Companies Act
  • Guiding directors in order to ensure compliance with the board charter and relevant regulatory instruments
  • Identify any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or the Companies Act.
  • In terms of section 33 of the Companies Act, ensuring the prescribed fees and prescribed forms are submitted to the Companies and Intellectual Properties Commission (CIPC) including the annual return; AFS in XBRL; annual checklist.
• Committee meetings
  • Draft the annual committee meeting plan and administration thereof.
  • Recording of Directors’ attendance and fees due.
  • Compilation of internal committee meeting documentation (Internal Risk Committee)
  • Drafting of internal committee meeting minutes (ALCCO and Internal Risk Committee)
  • Drafting of internal committee meeting minutes (ALCCO and Internal Risk Committee)
• Annual General Meeting (AGM)
  • Draft the notice of AGM, the agenda and required resolution
  • Ensure the attendance register is prepared, keep a record of proxy votes received, and calculate the voting results for the resolutions.
• Legal work and CIPC
  • Maintain a register of company directors including contact details, directorships etc.
  • Maintain a record of all conflicts of interest disclosures.
  • Co-ordinate induction for new directors, when necessary.
  • Review the board and all the sub-committee charters.
  • Co-ordinate and summarise the results of the annual board and sub-committee evaluation questionnaires.
  • Draft resolutions and co-ordinate the required signatures.
  • Keep the CIPC records of directors, office bearers, registered address, auditors etc. up to date (new appointments, resignations etc.)
  • Review share registers monthly to ensure they reflect all share movements.
• Ad-hoc
  • Keep a record of all Trustees and assist Payroll when changes to the trustees are required.
  • Maintain all FICA documentation and respond to ad-hoc requests.
  • Assist with queries from the external auditors during the year-end audit.
  • Assist with ad-hoc requests.

Qualifications

• A Bachelor of Commerce in Law degree/Chartered Secretary Qualification.

Skills and Competencies

• Interpersonal skills
• Excellent communication skills
• Writing skills
• Attention to detail

Additional Information

• An ideal candidate will be able to align their personal work values to the OUTsurance values of passion, profitability, recognition, people development, honesty, respect and awesome service.
• Being enthusiastic in dealing with challenges in a stressful, deadline orientated environment is essential.

In accordance with OUTsurance Insurance Company Ltd’s Employment Equity goals, preference will be given to individuals who meet the job requirements and are from the various designated groups.