Junior HR Business Partner at The South African Weather Service (SAWS)

Job Summary

This role is an integral member of the HCM team that implements and monitors the delivery of the Human Capital Management strategy and collaborates with various departments to ensure the SAWS’ Employee Value Proposition is clearly articulated and implemented.

Key Performance Areas

• Implementation of the HCM’s Annual Performance Plan (APP) and projects
• Assist employees and line managers with the interpretation of HR policies and Procedures.
• Keep abreast of new developments in the HCM environment to ensure that SAWS provides world-class solutions and programmes while complying with the relevant legislation.
• Managing the boarding process due to the employee’s incapacity.
• Drive HR initiatives and projects.
• Support HR Business Partners on processes and decisions relating to grievances, performance and disciplinary actions.
• To assist with the implementation, monitoring and reporting on specific employee wellness needs to assist with increasing productivity, boosting morale, reducing stress, and assisting employees to make smart and healthy choices aligned to the organisation's safety culture.
• Together with the Communications team, coordinate the SAWS’ Annual Long Service and Employee Recognition Awards.
• Communication of long service to recipients to line managers monthly.
• Manage the annual medical aid roadshows with the assistance of the SAWS’ Medical Aid Brokers.
• Manage the annual pension fund roadshows and retirement preparation workshops with the SAWS pension fund administrators.
• Is responsible for the liaison with the SAWS’ Employee Wellness service providers, including the submission of the requisite monthly headcount reports to the provider within the agreed timeframes on the SLA.
• Together with the SAWS’ Employee Wellness Service Providers, coordinate the SAWS’ Annual Wellness Days across all offices.
• Leading projects and/or contributing to HCM projects and be part of the cross-functional team.
• Manage the annual process of the Declaration of Interest by employees, including the submission of related RFI’s to auditors.
• Conduct exit interviews for terminated employees.
• Assist HR Business Partners during internal and external audits.
• Manage the SAWS’ recruitment portal, liaising with ICT for fault reporting and any upgrades that are required.
• Preparation of interview packs and forwarding the interview schedule to reception.
• Preparation of the appointment letters and drafting of employment contracts.
• Liaise with the HRBPs to consolidate and submit weekly recruitment status reports.
• Address medical, pension fund and employee wellness related queries from the HRBPs and other SAWS’ employees.
• Be the point of contact for HR related queries from both internal and external clients within the SAWS.
• Monthly calendar health pop ups.
• Collaborate with the ICT team to ensure the security vulnerability management, access controls and management of passwords on the Employee Self-Service System (ESS) as well as the HCM’s ERP system.
• Assist employees with their password set-ups.
• Assist employees with leave enquiries on ESS.
• Assist employees to access and operate the Old Mutual portal.

Minimum Requirements and Attributes:

• Degree in Human Resources Management.
• A minimum of 3 years relevant experience.
• Stakeholder engagement and proven track record in ability to engage at all occupational levels.
• Knowledge of the Labour Relations, Basic Conditions of Employment, Skills Development, Employment Equity, BBBEE, POPI Acts and all other related prescripts.
• Valid driver’s licence is an added advantage.