Kitchen Support Expert (Administrator) - Protea Hotel Fire & Ice!by Marriott, Menlyn Pretoria at Marriott International

POSITION SUMMARY Job Summary:

• The Kitchen Administrator supports the smooth operation of the kitchen by handling administrative tasks, ensuring effective communication between kitchen staff and other departments, and maintaining records and stock control. This role is essential to the efficiency, compliance, and overall success of the kitchen team.

Key Responsibilities:

• Maintain kitchen administrative systems, including rosters, staff records, leave schedules, and timesheets
• Assist with inventory control, including ordering, receiving, and stocktaking of food, equipment, and supplies
• Capture and maintain HACCP, hygiene, and health & safety documentation and ensure timely updates
• Monitor supplier delivery schedules and reconcile invoices with goods received
• Liaise with procurement and finance departments to ensure accurate processing of kitchen-related purchases
• Support the Head Chef in preparing reports, menus, and costings
• Manage petty cash and kitchen-related expenses as required
• Track and report on kitchen KPIs such as food cost, wastage, and consumption
• Coordinate kitchen staff uniform distribution and equipment requirements
• Handle filing and administrative support related to training, disciplinary, and onboarding processes
• Support in communicating hotel policies and procedures to kitchen staff
• Schedule internal kitchen meetings and record minutes where applicable

Requirements:

• Matric (Grade 12) or equivalent; a hospitality or culinary administration qualification is advantageous
• Previous experience in an administrative role, preferably in a kitchen or hospitality setting
• Strong computer skills: Microsoft Office (Excel, Word, Outlook); knowledge of stock management or POS systems is a plus
• Excellent organizational and time-management skills
• Good communication skills and ability to interact effectively with diverse teams
• High attention to detail and accuracy
• Ability to work under pressure and meet deadlines

Working Conditions:

• Office-based within or near the kitchen department
• May require flexible hours depending on kitchen operations
• Interaction with chefs, suppliers, and management team