KYC/CDD Senior Administrator at Apex Group

PURPOSE

• As a member of the KYC/CDD Team you will ensure that Apex has a comprehensive and effective system for the Customer Lifecycle Management of know your customer due diligence procedures, processes, and controls. 

To ensure that Apex and its underlying Managed Client Licensees meet their legal and regulatory requirements in relation to its underlying obligations in respect to KYC/CDD and to:

• Execute the duties of the role diligently and professionally
• Deliver the Apex Client Charter
• Act in accordance with the Apex Code of Conduct
• Support and foster collegiate and friendly interpersonal relationships at all levels

RESPONSIBLITIES/ACCOUNTABILITIES

• To be appointed as a member of the KYC/CDD Team as a Senior Administrator to the Apex line of businesses.
• Be part of a dedicated team for Investor Onboarding and KYC activities for Apex to provide the following support: 

Key Responsibilities

• Report to the KYC/CDD Manager and assist in their duties to ensure customer/Investor due diligence is kept to a high standard. 
• The role will ensure all due diligence procedures, processes and controls are applied throughout the lifecycle of the customer and in accordance with the local regulations, Apex policies and procedures. 
• The postholder is required to have an excellent understanding of KYC/CDD regulations generally and the ability to apply their broader KYC/ CDD knowledge to the rules applicable in Guernsey and able to apply the rules to protect the business.
• Perform KYC and customer documentation analysis in support of new Investors closings, look-back remediation, KYC refresh, ongoing due diligence, identifying and applying regulatory requirements and internal procedures.
• Perform open source searches, file reviews, verification and escalate findings where necessary.
• To be able to interact and give advice & guidance on all KYC/CDD related matters to the 1st line of defence, key stakeholders & customers/clients, where applicable.
• Study legal and commercial documents to understand customer activity and associated risks.
• Obtain a general understanding and able execute AML/CFT policies and procedures, in accordance with  local  & Group controls.
• Quality Control activities: Obtain an in-depth knowledge of procedures and systems to ensure customer records and maintained, assessable, and compliant with regulatory requirements.
• Teamwork with other stakeholders, Legal, AML, Compliance, Regional and Group on-boarding teams.
• Prepare customer KYC/CDD files, reports, and file-notes as required and participate in special projects, as requested.
• To assist the KYC/CDD Manager in the collation of Management Information (MI), providing oversight.

Technical

• Be central to the Teams role to implement client/investor ongoing review program.
• Assistance with the final review of all relevant KYC/CDD tasks and oversight of tasks.
• Provide KYC/CDD advice and guidance to the business.
• Knowledge of customer screening tools, World Check One.
• In conjunction with The ID Register, review and sign off CDD as required across the business and undertake oversight where required.
• To refer any sanctions monitoring alerts and negative news screening results and undertake any actions as required.
• Support and liaise with The ID Register Operations Manager to continuously improve processes and systems.
• To provide assistance to the Apex AML team engagement to manage all aspects of countering financial crime and terrorist financing.

Expertise

• To understand and have a broad knowledge of AML/CFT, legislation & regulations and to be able to apply the same to the Guernsey AML /CFT regime and to have a knowledge that can be applied in all jurisdictions in which Apex operates.
• An excellent knowledge of KYC/CDD.
• Understanding the concept & use of sanctions and customer screening tools.
• Monitor systems and suggest changes to system and processes in line with technical change.

KEY RESULT AREAS

• To produce all necessary reports relating to the KYC/CDD Manager, as required.
• To fulfil the role of an KYC/CDD Senior administrator. 
• To ensure the filing of all necessary forms / submissions.
• To keep up to date on all relevant legal and regulatory changes relevant to the role & business.
• To provide advice and guidance on technical KYC /CDD legal or regulatory changes to the KYC/CDD Manager, as required.
• To assist to ensure that staff receive adequate and appropriate training on KYC/CDD, risk and compliance to meet regulatory responsibilities.

STAFFING SPECIFICATION

• Self management and interpersonal skills and relationship management at all levels.
• The ability to deliver pragmatic solutions to AML/CFT related issues.
• Self-starting and capable of working with light supervision.
• Confident delivery of solutions to support the business.
• Processes a high level of Integrity, trustworthiness and confidentially.

TARGET VOCATIONAL QUALIFICATIONS

• Commitment to continuous professional development.
• Attendance at Industry seminars.
• AML/CFT, particularly KYC/CDD and other relevant update / skills courses as required.
• Bachelor’s degree / Compliance/AML qualifications, for example the KYC/CDD Certificate/Diploma, Compliance/AML/FCP.