Learner: Office Administration at AECI Limited

Purpose of Job

• To support Leasing Activities: Drawing Office Administration, Debtor Manager and general administrative assistance

Role and Responsibilities

Drawing Office Administration

• Manage and maintain all drawings, registers, and technical records, ensuring accuracy and proper document control
• Issue Permits where applicable and maintain accuracy record of all permits issued
• Tracking and communicating changes to GIS system

Financial and Debtors Control

• Perform reconciliations, follow-ups on outstanding debt for contractual and Adhoc recoveries to support revenue collection

Security & Compliance Administration

• Maintain security documentation and ensure compliance records are complete and audit-ready

Document & Records Management

• Oversee filing, archiving, and data integrity across Leasing, Technical and Systems Administration (OpSuite)
• Maintain system functionality and ensure data accuracy and reporting integrity

Cross-Functional Support

• Provide administrative support across Leasing Team

Education and Qualifications

• Grade 12 (Matric)
• Experience in Financial and/or Administrative Environment 
• National Certificate: Business Administration (NQF Level 3 or 4)
• Proficiency in Microsoft Excel and Microsoft Word
• High level of attention to detail and data accuracy
• Strong reconciliation and record-keeping skills

Competencies

• Communication Skills
• Time Management
• Customer Service Orientation
• Teamwork
• Reliability and Accountability