Legal Administrator at HandPicked Recruitment

Job Overview

• A well-established organisation is looking for a reliable and well-organised Legal Administrator to support its legal department with FICA administration, client and investor onboarding, and contractual documentation. This is a junior position, well suited to someone with some administrative experience who enjoys structured work, follows instructions carefully and takes pride in accurate, consistent work.

Minimum Requirements:

• Matric (Grade 12)
• Minimum 1–2 years’ administrative or office experience
• Experience in a legal, compliance, financial services or property environment will be advantageous (FICA knowledge is not required – training will be provided)
• Fluency in Afrikaans and English (spoken and written) is an inherent requirement of this position, as the role involves preparing, processing and explaining legal and FICA documentation for clients, investors and colleagues in both languages
• Computer literate (Microsoft Office); experience capturing data on a CRM or ERP system (e.g. Odoo) will be advantageous
• Strong work ethic, reliability and commitment
• Excellent attention to detail and accuracy
• Strong organisational and administrative skills
• Able to follow instructions carefully and work well within a team

Key Responsibilities:

• Maintain the legal department’s Odoo administration, including FICA document uploads, FICA transaction number capturing, contact FICA approvals and updates, and FICA diary capturing
• Link contacts to contracts and security documentation, and populate and update contractual bundles, securities and suspensive conditions throughout the life cycle of transactions
• Attend to consultant and investor onboardings, including FICA requests, processing FICA documentation and compiling FICA CDD reports
• Download and populate documents such as FICA Risk Assessments, FICA Declarations, Consultant MOAs, Investor T’s and C’s and pre-populated contractual documentation
• Save pipeline FICA documentation to the correct folders using the correct naming conventions
• Attend to FICA follow-up requests
• Act as contingency for the FICA Compliance Officer
• Compile and maintain the bond registration and bond cancellation report
• As contingency to the Legal Advisor, draft signing instructions to clients and correspondents for electronic undersigning
• Draft meeting agendas and minutes
• Attend to in-office contractual undersigning with clients
• Map contractual documentation for e-signatures
• Perform general administrative duties related to the position as required