Legal, Executive Personal Assistant (Corporate Commercial) at CA Global

Role Overview

Please do not apply if you do not have experience within a Legal Firm
The role is to work closely with the legal professional team to provide routine administrative and secretarial support including drafting correspondence, pleadings, sheduling appointments, organising and maintaining paper and electronic files, providing information to callers, providing assistance with preparing invoices, billing and working with the credit departments to collect fees.

Corporate Transactional practice administrative support - 5 - 10 Years experience is essential

Secretarial Qualification or Equivalent 

Fluent English & Afrikaans

Duties & Responsibilities, KPA:

• Diary Management - Ensuring diaries are up to date at all times and all requests for meetings by internal and external stakeholders are scheduled. Ensuring meeting rooms, refreshments, IT equipment, travel arrangements adn all other ad hoc requests are arranged and in place prior to the start of meetings and or teleconferences. Ensuring all relevant meeting minutes, agendas and necessary information packs are collated and circulated timeously to all meeting delegates. Client, debtor and correspondent attorney interaction and management of timelines
• Document and Pleadings Administration - Adhearing to house styles and formats in preparation of pleadings, agreements and correspondence. Ensuring all documentation is produced within specified deadlines and is of a high quality. Ensuring the correct communication medium is used (fax, post, email) and all written communication / pleadings are error free. Ensuring accurate and timely distribution of documentation and correspondence to all internal and external stakeholders (debtors, correspondents, advocates and sheriffs)
• Financial Administration - Attending to all administrative requirements pertaining to the practice's invoicing process. Proactively monitoring and to all outstanding invoices on a timely basis
• Business Development Administrative Support -Providing assistance in the compilation of pleadings and or weekly / monthly reports. Ensuring that client and debtor contact lists, correspondent panels, Court & sheriff data are up to date at all time
• Office Management and Administrative Support

Education & Experience Required:

• Matric & Secretarial Qualification
• Corporate Transactional Practive administrative support - 5 to 10 years, essential
• Knowledge of litigation practice (Magistrate / Regional & High Court)
• English & Afrikaans