Legal Internship at takealot.com

Purpose of role

• To provide comprehensive administrative, secretarial, and operational support to the in-house legal department at Takealot Group, ensuring efficient management of legal documentation, correspondence, and departmental operations. This role is critical in enabling the legal team to deliver effective legal services across the organization.

Requirements:

Qualifications & Experience:

• Matric/Grade 12 certificate
• Currently pursuing or recently completed N6 in Legal Secretary or Office Administration qualification

Technical Skills:

• Advanced document formatting and presentation skills
• Strong organizational and time management abilities
• Proficiency in legal terminology and document types
• Excellent written and verbal communication skills
• Attention to detail and high level of accuracy
• Strong record-keeping capabilities
• Proficiency in Microsoft Office Suite
• Strong data capturing, interpretation, and presentation skills
• Experience with document management systems and contract management software would be beneficial

Personal Competencies:

• High level of integrity and discretion
• Ability to handle confidential information appropriately
• Professional demeanor and excellent interpersonal skills
• Proactive and self-motivated
• Positive attitude and growth mindset 
• Ability to prioritize and manage multiple tasks simultaneously
• Strong problem-solving skills
• Flexibility and adaptability in a fast-paced environment
• Team player with a collaborative approach

Key Responsibilities: 

Legal Administrative Support

• Provide administrative support to the legal team, including the Head of Legal and legal advisors
• Manage and maintain the legal team's calendars, scheduling meetings, appointments, and conference calls
• Coordinate internal and external meetings, including preparation of meeting rooms, catering, and materials
• Screen and manage incoming calls, emails, and correspondence for the legal department
• Arrange travel bookings, accommodation, and logistics for legal team members

Document Management & Administration

• Draft, format, proofread, and finalize legal documents, correspondence, and presentations
• Maintain organized filing systems (both electronic and physical) for all legal documents, contracts, and correspondence
• Manage the contract lifecycle administration, including tracking execution, renewals, and expiry dates
• Scan, photocopy, and distribute legal documents as required
• Ensure all legal documents are properly stored, archived, and retrievable in compliance with document retention policies
• Maintain confidentiality and security of all sensitive legal documentation

Contract & Matter Management

• Assist with contract administration, including logging contracts in the contract management system
• Track contract deadlines, renewals, and key dates, providing timely reminders to relevant stakeholders
• Maintain and update the legal matter management system
• Coordinate the execution of agreements, including obtaining signatures, witnessing, and notarization where required
• Liaise with external attorneys and service providers regarding matter updates and invoicing

Legal Department Operations

• Process invoices
• Maintain relationships with external law firms and other external service providers of the legal department
• Order and maintain office supplies and equipment for the legal department
• Assist with the onboarding of new legal team members

Compliance & Reporting Support

• Assist with compliance tracking and reporting where required
• Prepare legal reports, presentations, and materials for management meetings
• Maintain registers of powers of attorney, company resolutions, and statutory filings
• Support the legal team with research tasks, including locating case law, legislation, and legal articles
• Assist with the company secretarial function on corporate governance matters

General Support

• Provide general office administration support to ensure smooth department operations
• Handle ad hoc projects and tasks as assigned by the legal team
• Assist with legal training coordination and materials preparation
• Maintain confidentiality and exercise discretion at all times