Legal Officer at Unitrans

Job Advert Summary    

• The Legal Officer will provide comprehensive legal, administrative, and organizational support to the legal, compliance, and business development teams. The role requires an individual with exceptional administrative, analytical, and communication skills to ensure the smooth and efficient functioning of the Legal Services Department.
• The appointee will assist in drafting, reviewing, organizing, and managing legal documentation and provide assistance with compliance, research, and coordination of legal matters

Minimum Requirements    

Education:

• Tertiary qualification in Paralegal Studies, Law (LLB/Bachelor of Laws), or a related field.

Experience:

• Minimum of 5 years’ experience in a legal or similar environment, preferably as a senior paralegal, legal administrator, or legal officer
• Experience with legal collections, litigation, and case management.
• Familiarity with compliance, corporate governance, and secretarial processes advantageous.
• Knowledge of case and court file management.
• Knowledge of or experience in legal collections and litigation processes.

Duties & Responsibilities    

Legal and Administrative Support

• Prepare, proofread, and revise various legal and policy documents, management reports, advisory notes, marketing materials, and correspondence.
• Maintain meticulous record keeping, both electronic and hard copy, ensuring document control and traceability.
• Create and manage document templates, reference tools, and databases for efficient information retrieval and document tracking.
• Obtain and compile relevant information from external organizations, government agencies, and service providers.
• Support the in-house counsel with introductory legal research and drafting of preliminary opinions or summaries.
• Assist with company compliance, corporate governance, and secretarial activities as instructed.
• Ensure timely, accurate, and professional responses to case-related queries and internal requests.

Stakeholder Management

• Communicate effectively and professionally with clients, external legal advisors, and internal stakeholders to ensure clarity, compliance, and timely delivery of outputs.
• Adhere to client style guides, processes, and return work standards.
• Identify and suggest improvements in administrative and legal support processes to enhance client service delivery.

Compliance and Reporting

• Assist in monitoring compliance activities, ensuring legal, regulatory, and policy obligations are met.
• Support the maintenance of company registers, contracts, and other legal documentation.
• Prepare periodic reports on departmental activities, contract status, and legal matters.
• Contribute to audits and inspections where legal documentation or evidence is required.

Research and Analysis

• Conduct high-level legal research on company, labour, copyright, and related laws as required.
• Provide reliable introductory interpretations of legal documents and legislative frameworks.
• Analyse and summarize legal data, case law, and precedents for internal use.

Key Performance Areas (KPAs)

• Efficient administration of all legal, compliance, and company secretarial documentation.
• Accurate and timely preparation, filing, and retrieval of documents.
• Effective management and reporting of legal and compliance matters.
• High-quality client service and professional stakeholder communication.
• Contribution to continuous improvement of departmental systems and processes.

Closing Date    

• 2025/11/12