Legal Support Administrator- Claremont: WC at Rentokil Initial South Africa

Key Outputs and Accountability

Contract management  

•  Provide legal administrative support by assisting with receiving, reviewing, updating, interpreting and  negotiating customer/supplier contracts and conducting related administrative tasks. 
• Assist in ensuring that contracts have been concluded in accordance with group policies, using the correct  terms and conditions. 
• Tracking the contract enquiry process from creation to post-approval and follow up on outstanding signed  contracts. 
• Promptly escalate any non-compliant contracts and issues to the Senior Legal Counsel.  
• Maintain and manage a contract database.  
• Ensure that key contract dates are flagged to relevant parties in a timely manner. 
• Highlight and escalate any contract review process gaps and suggests solutions. 
• Collaborate with our in-house Legal team to suggest improvements to templates, processes, operating  procedures, and reporting. 
• Provide contract metrics, insights and reports to internal stakeholders e.g. legal, business leads, internal  audit, as required. 
• Support the department with any ad hoc projects.  

Professional role development 

• Be accountable for delivering against own role description 
• Take ownership of targets and objectives 
• Use experience to solve current problems 
• Manage a high-level workload and work efficiently under pressure

Stakeholder management 

• Managing correspondence and communication with internal staff and customers.  
• Gain trust & confidence from stakeholders around performance delivery. 
• Develop good relationships with all business and external stakeholders such as Key Account Directors and  Key Account managers

SKILLS (Essential)

• General understanding of commercial terms and conditions and experience in contract management. Strong background in commercial administration/document control role 
• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and  colleagues.  
• Ability to work with a high degree of accuracy 
•  Proficiency in legal terminology 
• Excellent written skills including Word/Excel  
• Very organised and structure
• Handling legal documents  
• Credible stakeholder management ability 
• Proactive, responsive and action orientated  
• Team player with a positive attitude and willingness to collaborate with others

Qualifications and Experience

• Matric 
• LLB Degree or Law Qualification. 
• Admitted Attorney will be advantageous
• 2 years of proven experience in similar role  
• Drivers Licence 
• Computer literate – MS Office