Logistics Coordinator (Ferrochrome) (Gauteng) at Samancor Chrome

Description

Purpose of the job:

• To coordinate shipping related documentation, quality checks, customer / vendor communications, marine insurance certificates and invoicing of export shipments, including some local sales.

Balanced Scorecard Pillars, Roles and Responsibilities:

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to log Near Misses related to Quality from Smelters, cargo shipped and safe

CUSTOMERS

• Ensure Customer Satisfaction
• Resolve customer queries / complaints.
• Liaise with Smelters regarding quality assurance.
• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities.
• Maintain and enhance Samancor's reputation as a reliable and reputable supplier.
• Liaise with suppliers and deal with logistical issues (Ports, Transporters, Shipping lines, Smelters, TFR, quality discrepancies (Port Assayers), export documentation, Port and Clearing Agents.

BUSINESS PROCESSES

• Manage Export Cross Border (Road Freight & Rail Freight)
• Prepare reconciliation of Cross Boarder movements
• Customer Specification verification to Shipping Instruction
• Create Shipping Order on MES
• Advise Vendors Shipping Instruction – Port Agent, Quality Assayer & Surveyor
• Monitor and control timeous passing of all shipping related documents.
• Updated/Maintain In house - Material Management System (MES)
• Quality control to End Customer and Assayers advice.
• SAP invoicing for Export Sales per BU
• SAP invoicing for Export Sales per Grade
• Vendor invoices: Assayers, Stevedore, Cargo Agent and Load Port for:
  • Durban – MWF / Bulk Connections / Private Warehouses,
  • Richards Bay port and,
  • Maputo port. 
• Prepare and Co-ordinate all Invoicing and Marine Insurance Certificates including SAP invoicing.
• Liaise with Container booking Agent via shipping lines and pay local charges.
• Ensure proper Product Quality Control prior to shipping.
• Prepare full set Export Documentation (BOL/COO/EUR1/Form-A/COA/COW/Packing List/SAP invoices) for End Customer
• Reconcile Vendor invoices and allocate Purchase Orders
• Load invoices on Finance register
• Maintain USD tracking register.
• Provide general assistance with administrative duties.
• Compile Weekly Export Sales reporting to Finance.  
• Month-end reporting – Smelter Dispatch Qualities, Sales Volume & Qualities to End Customer, Assayer Performance reporting, Quality reporting to Group SHEQ
• Create Local Sales Orders on MES against Customer demand requirements.
• Prepare calculation sheet for Domestic Sales
• SAP invoices for Local Sales per Grade
• Verify and Reconcile commission invoices.
• Statement to Local Customers
• Process daily ticket confirmations on MES for Local supplies
• Compile Weekly Local Sales reporting to Finance.
• Compile Month-End volume reporting 

SHAREHOLDER VALUE

• Ensure Corporate Governance
• Protect company assets.

 BEHAVIOURAL COMPETENCIES: 

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Operational Problem solving and decision making.
• Work Standards
• Interpersonal Relationships
• Communication
• Adaptability
• Contributing to Team Success
• Adhering to Values
• Analytical Thinking

WORKPLACE COMPETENCIES:

Skills:

• Computer literate – Microsoft Office
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa, MES)

Knowledge:

• Understand the basics of supply chain: Ex Works / Warehouse to Ship / FOB / FCA / DDU responsibilities.
• Demonstrate the basic legal principles applied to shipping.
• Demonstrate an understanding of the basics of Maritime Geography and basic export requirements per region.
• Understanding the industry, structures, terms and concepts
• Demonstrate an understanding of occupational health, safety and personal hygiene within the transport industry.
• Cross border and shipping logistics understanding

Requirements

Minimum Requirements:

• Grade 12 Matric
• National Diploma in Export Logistics and Shipping
• 3 years relevant experience

Closing Date:  22 June 2023