Logistics Coordinator at Helderberg Personnel

Purpose of the position

• The Logistics Coordinator is responsible for coordinating transport and export processes of fruit to local and international customers. The incumbent ensures that orders are transported from the producer to the consumer (ship freight and/or air freight) and that all quality standards and requirements are met during this process 

Requirements:

• Relevant Logistics qualification
• 2 -  5 year’s relevant experience in a similar position
• Relevant experience in Logistics systems and procedures
• Team player
• Task and detail oriented
• Adaptable and ability to function well under pressure
• Systematic and thorough
• Computer Literate
• Fully bilingual (Afrikaans and English)

Duties will include but not limited to:

Scheduling and Planning

• Provide input during planning meetings for the upcoming season
• Communicate weekly with shipping agent to request allocation on ships and make relevant transport available.

Cold Room Communication

• Proactive management of relationships with cold room facilities.
• Manage stock capacity
• Schedule and coordinate the movement of stock to and from cold rooms.
• Notify cold stores of quantities to be moved.
• Arrange pallets for stock and schedule unloading processes.

Logistics Coordination

• Receive and finalize stock allocations as received from the commercial team and follow up on any deviations.
• Creation of loading instructions from stock allocations and reservation of containers.
• Communication with third parties (cold storage / shipping agents / exporters) to coordinate loading instructions.
• Follow-up of charging status.
• Finalize shipment details on ERP system for handover to accounts department.
• Drafting and providing documentation to relevant parties:
• Addendums
• Pack list
• Intakes
• Sending shipment reports to customers and the commercial team.
• Overview and management of logistics coordination processes:
• Loading products.
• Cold room instructions and quality inspections.
• Load messages.
• ATA (Actual Arrival Time) updates.
• Shipping instructions.
• Preparation of detailed summaries of stock per container for the relevant logistics service provider.
• Send summaries to relevant departments (marketing & finance) for payment processing.
• Send intakes and addendums (detailed summaries per shipping container) to logistics service providers.
• Request of Cost of Changes (Change of Destination, COD) from relevant export agent.
• Schedule transportation.
• Schedule and coordinate the physical movement of inventory.

 Damages and Claims

• Receive damage and/or claims information from cold room or producer
• Pass information to finance for invoicing to cold stores.
• Liaise with marketing to submit claims if necessary.
• Entering information on system for tracking purposes.

Administration

• Handle inquiries from finance, marketing and other staff

Closing Date:  2025-11-24