Logistics Coordinator - Johannesburg at Lucy Electric

Job Purpose:

Plan:

• To Monitor and track all shipments locally and internationally.
• To Ensure logistics report and weekly cost analyses report is accurate and sufficient.
• To Lease with Operations on their required delivery times.

Coordinate:

• To request quotes and meet deadlines.
• To ensure all courier requirements are met on timeous deliveries and collections.
• To ensure VOC, BV and required inspections are booked and completed on time.
• To ensure Clearing instructions are completed and submitted on time.
• To ensure local collection are collected and delivered on time in line with SOP.

Administer:

• General Filling and electronic filling.
• Over and above your duties, it is expected from you to assist other sections within Supply
• Chain to ensure LESA’s efficiency and productivity, within reasonable limits.

Key Accountabilities:

Description of the Accountability: Performance Indicators

• Daily consolidated Logistics report and Weekly cost analyses report: Timeously and accurate reporting  Factory order reporting.
•  Local shipment reporting.
•  Emission reports local and global.
•  Assist with Global Logistics Project Reporting.

Monitor orders from Suppliers and LE Factories: Up to date track and trace Follow up on order acknowledgements.

•  Follow up on order deliveries to meet deadlines.
•  Ensure orders are delivered on time.
•  Close order on sales order report.
•  Ensure delivery notes are saved on file and electronically.
•  Ensure delivery notes are send to all relevant employees.

Request quotes for Imports, Exports, Cross trades and local transportation to be approved by manager: Expected Turnaround time on quotations Sea, air, courier and road quotations.

• Lease with Operations on their required delivery times: Superlink requirements and availability.
•  Stock movement from JHB, DBN and CPT warehouses.
•  Customer order requirements. (Courier / Air / Road freight)
•  Import container deliveries.

Coordinate all Courier shipments, from collection to final destination: Coordinating timeously and accurately Plan and coordinate bookings on my DHL.

•  Track and trace shipments.
•  Ensure timeously delivery.
•  Close delivery with POD and all relevant documentation.

Plan and coordinate logistics for local Customer delivery: Accurate and timeously deliveries and collections. On manager approval book and confirm collection.

•  Ensure correct qty is loaded and SOP are actioned for collection/delivery.
•  Track and trace shipment to final destination.
•  Inform all relevant employees on status of shipment.
•  Follow up on shipment delivery and if any damages occur.
•  Submit POD and all relevant documentation.
•  Report to Quality Manager and line Manager if any damages occurred.

Arrange and coordinate BV inspections for customers: Administration and coordination on timeously deadlines Arrange BV, VOC and other inspections for exports/cross trades.

•  Submit all relevant documentation for inspection.
•  Submit Certificate on completion.
•  Meat deadlines

Prepare and submit Clearing Instructions for Imports and Exports: Turnaround time on accurate and timeously submissions Complete and submit accurate and on time CI to manager for sign off.

•  Submit CI to freight forwarders to ensure deadlines are met.

General Filling and electronic filling: Not only limited to the above Shipping document for import, exports and cross trades.

•  Logistics Reports
•  Emission Reports
•  Quotes
•  Projects
•  Clearing instructions
•  Inspection certificates
•  Proof of delivery
•  Freight forwarders Invoices
• Prepare and submit Clearing Instructions for Imports and Exports: Turnaround time on accurate and timeously submissions

      - Complete and submit accurate and on time CI to manager for sign off.

      - Submit CI to freight forwarders to ensure deadlines are met.

 

• General Filling and electronic filling: Not only limited to the above

      - Shipping document for import, exports and cross trades.

      - Logistics Reports

      - Emission Reports

      - Quotes

      - Projects

      - Clearing instructions

Inspection certificates

   Proof of delivery

      Freight forwarders Invoices

Ensure all freight forwarders following LESA SOP on loading and offloading units: Track and trace of quality and quantity

•  Ensure all collections and deliveries meets LESA SOP standards.

Over and above your duties, it is expected from you to assist other sections within Supply Chain to ensure LESA’s efficiency and productivity, within reasonable limits:

•       Consumables
•       Stationary
•       Printing machines
•       Collection or delivery of orders
•       Tacking dimension of units/parcels and weight

Not only limited to the above.

Qualifications, Experience & Skills:

• Logistics Certificate and or similar.
• Diploma advantage
• Experience within Logistics (Quotes, CI, VOC, SADC, BV, Incoterms, Imports, Exports, and courier)
• Minimum work experience of 18 Months.

Job-Specific Skills:

Key strengths:

• Ability to work well under pressure and meet deadlines.
• Excellent planning and communication skills.
• On time submission for all requirements set in Job Description.
• Follow Instructions from Management

Behavioural Competencies:

• Focus on time Delivery of shipments, documents and tasks as requested.
• Interpersonal, initiative, analytical thinking.

Values: Demonstrate and live by our values:

• We support and respect each other.
• We collaborate.
• We continually improve.
• We “can do” attitude.