Maintenance Manager at Clear Leaf

Job Description

• The inspection and maintaining of equipment and machinery as per the Business Unit assigned to
• Completing all scheduled maintenance tasks and building related issues
• Ensure that the completion of these tasks (jobs) are completed within the required time frame as defined by the Business Rule and the level of severity
• Ensure that emergency jobs are done as a priority within 24 business hours
• Ensure that high priority jobs are done within 48 business hours
• Ensure that low priority jobs are done with 72 hours (7 days)
• Conducting preventative maintenance as per the published schedule for the Business Unit
• Day-to-day maintenance in and around the building
• Tracking expenses and overseeing the budget for maintenance in the BU
• Create and implement maintenance procedures as and where required (and or revise if operating processes have become aged/stagnant)
• Documenting and preparing daily progress reports and maintenance logs

Supervisory oversight in terms of;

• Cleaning
• Security
• Garden Service
• Scheduled contracted services to the BU
• Contract execution on site (in particular in terms of scope, quality, standard, safety, compliance)
• CCTV
• Biometric / Facial recognition
• Pest control
• Refuse collection / management
• Schedule monthly meetings with all contractors to the BU, ensure that the meetings are documented (attendance register, agenda, objectives, deliverables, accountable party, delivery deadline etc., etc.,)
• Liaising with contractors to complete work on time, to standard and quality
• Maintaining the common area space, including but not limited to the various Fixture and Fitting items
• Including the functionality of various equipment items in the common spaces
• Ensuring that maintenance aspects (various) in student rooms are always maintained, and in particular the period following the Hygiene Inspection protocols
• This would include equipment within the student living space
• Perform daily, weekly, monthly and annual inspections
• The Preventative and Life Cycle maintenance programmes to be executed during a calendar cycle as approved via the budget process
• Custodian of the Master Key system and related controls to prevent loss and security breach
• Ensure that the storerooms (general spaces) are always neat and tidy with a controlling inventory list
• At all times adhere to the Maintenance Stock control principles which apply in the stock room where maintenance stock is stored
• Post and pre-inspections, having given the required 48-hour notice to students
• Verify with students cost to be charged for damages as and where applicable

Management and oversight of the maintenance stock room and the stock contained within;

• Stock ordering
• Housekeeping and Store principles adhered to
• Stock counts and reporting
• Obtaining quotes from contractors for work to be executed following the quotation principles as defined by the Organizations business rules
• Management of the work order and invoice payment flows ensuring that suppliers are not paid in advance of work completion / if work is not delivered to standard etc., etc.,
• Management of the timeous payment of invoices

During the annual vacate and intake the Maintenance Team is a critical execution factor in ensuring that;

• All common area work is completed before 1 November annual
• Cost calculations are prepared for;
• Stock requirements
• Asset replacement
• Additional resources (labour and administrative)
• Planning of the vacate/intake with the PM and collective team
• Driving the delivery requirements within time, budget, quality and standard
• Assist with any ad-hoc duties that is reasonable within your capabilities.

Qualifications

• Grade 12

Industry Trade qualification from accredited facilities such as (but not limited to):-

• Olifantsfontein Artisan Skills Training
• Ekurhuleni Artisans Skill Centre
• Tshwane North TVET Artisan Development Centre
• No less than 5 - 8 years industry experience
• A qualification in plumbing or electrical is beneficial
• Experience in a Client Service Environment (e.g., hotels, residences, student accommodation) is advantageous

Additional certification;

• Certification in specific trades (e.g., plumbing, electrical work, HVAC)
• Safety training certification (e.g., Occupational Health and Safety)

Continuing Education;

• Willingness to engage in ongoing training and development to stay updated on maintenance technologies and best practices