Active Jobs at Clear Leaf

Job Description

• Conduct research on industry practices and financial trends.
• Analyse company(financial) information to provide insights for decision making.
• Assist in developing recommendations to improve financial processes and efficiency.
• Provide financial analysis support to different departments as required.
• Assist in developing financial models and reports for projects.
• Collaborate with teams to ensure alignment with financial objectives.
• Closing and opening of new month on Sage Intacct
• Update all month end Exco reports
• Updating and maintaining all cashbooks on all bank accounts
• Checking debtors and creditors and liaising with Finance Admin on payment allocations
• Handle Adhoc requests from management
• Creditors pre-payment checking
• Month end journal updates
• Calculating and claiming profit and loss on all international supplier accounts
• Manage all Foreign supplier accounts i.e payments for stock purchases
• Compile and submit supporting documents for FEC rate bookings & foreign payments
• Prepare audit file and documents for auditors
• Backup for company imports, exports, forwarders and some couriers
• Oversee the cleaning lady
• Preparing and submitting PAYE on SARS E-filing
• Preparing and submitting VAT on SARS E-filing
• Updating fixed Asset register
• Petty Cash & Purchasing Card Recon
• Handle and keep petty cash & key box
• Revaluation on CFC accounts when funds are available in the accounts
• Recons on supplier and debtor accounts when not balancing
• Process and verify all credit terms requests
• Assist with annual insurance renewal requirements
• Manage legal requirements and processes
• Assist with BEE related administrative tasks

Qualifications

• A tertiary qualification in Finance, Accounting, Economics, or a related field.
• Strong analytical, problem solving and research skills with attention to detail.
• Bookkeeping financial experience essential of at least 3 years
• Proficiency in financial software and Microsoft Excel.
• Ability to interpret financial statements and data.
• Strong communication and report-writing skills.
• Ability to work independently and collaboratively across teams.
• An understanding of data and market research platforms to be used and AI & machine learning based research tools.
• Good, organized Admin Skills
• Debtors and Creditors experience essential
• Well Spoken Person
• Good Team player and trustworthy
• Excellent communication skills
• Independent thinker
• Deadline driven and punctual
• Ability to prioritize tasks, plan and organize
• Excellent high-level Competence in MS Excel
• Sound knowledge in MS Office

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Job Description

• Manage the division's work and ensure that the necessary deadlines are achieved.
• Overseeing of VAT reconciliations and assistance with reconciliations where necessary.
• Overseeing Payrolls and EMP 201s
• Overseeing of IRP 5 reconciliations
• Overseeing management statements on a monthly basis
• Overseeing of Financial statements, tax calculations
• UIF, Compensation commissioner registrations
• Overseeing of Ledgers and monthly transactions of clients

Qualifications

• 2-3 years experience in managing junior Audit employees
• BCom Accounting Degree
• Must have SAIPA / SAICA Articles 
• Must have own transport 

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Job Description

PROPERTY AND ASSET MANAGEMENT

• Keep abreast of market activities in respect of tenant movement, new developments, major vacancies, and other landlords’ strategies
• Attend meetings related to successful operations of property
• Ensure the deployment and implementation of the annual preventative and lifecycle maintenance programme and approved within the Budget
• Motivation of refurbishments and major repairs as appropriate
• Responsible for compliance in terms of the OHS Act (all areas including first aid and fire training)
• Management, control, and oversight of all assets within the building (fixed and moveable) in terms of
• Annual replacement
• SLA’s in the plant infrastructure to ensure longevity of the equipment
• Maintaining the asset record and replacement cycle

BUILDING MANAGEMENT

• Devise a three-year maintenance plan including allowances for provisions or depreciation where applicable
• Investigate / initiate proposals for refurbishments
• Maintain a hands-on control of projects in hand
• Review the building status/grade annually and maintain the standards withing those grades
• Ensure compliance with legal regulations
• Complete regular OSH Act inspections and updates monthly
• Ensure that OSH Act requirements are effectively managed and complied with
• That fire drills and evacuation procedures are in place and performed as defined by the organization business rule

PLANNING AND BUDGETING

• Preparation and completion of budgets each year
• Completion of monthly forecast
• 3-year budget preparations / controls
• 3-year CAPEX and OPEX budget preparations / controls
• Set and motivate the CAPEX budget per business unit
• Check and authorize payments of accounts as per the approved authority levels and that no authorization has taken place outside of the approved framework

FUND REPORTING

• Provide accurate information to owner according to agreed format timeously
• Analysis of monthly income/expenses
• Analysis of operating costs monthly in terms of the approved forecast
• Monitoring of all municipal recoveries (and general recoveries monthly)

TENANT MANAGEMENT

• Tenant satisfaction
• Deal with correspondence / interaction with tenants as required

EXPENSE CONTROL/ANALYSIS

• Approve CAPEX within authority limits
• Ensure we conform to CAPEX procedures
• Estimate new operating cost
• Ensure recovery of operational cost in accordance with lease terms
• Check and authorize payment of accounts
• Authorize cleaning consumables, electrical and general maintenance orders
• Control municipal payments and recoveries there against
• Ensure cost effectiveness and performance of contractors

VACATE AND INTAKE

• Annually the vacate and intake is planned by the PM’s and the BU assigned team
• Budget controls (across all levels)
• Timeline management and controls
• Stock and Human Resource planning
• Additional contractor requirements
• Asset replacements

RESPONSIBILITY FOR THE EFFECTIVE MAINTENANCE AND REPORTING OF FINANCIAL RECORDS

• Asses and reports on the monthly performance against budgets
• Assess and reports on the monthly occupancy of the building
• Assess and report on the monthly recoveries versus expenses

RESPONSIBILITY FOR PROFESSIONAL BUSINESS RELATIONSHIPS WITH VENDORS, CONTRACTORS, AND TRADE PROFESSIONALS

• Acts as a liaison between the company and the external contractors
• Works at maintaining productive business relationships with vendors, suppliers, contractors, universities, and stakeholders
• Promotes good will and a positive image of the Company

EFFECTIVELY MANAGING PROPERTY PERSONNEL, ENSURING OPTIMAL PERFORMANCE

• Provides leadership to assigned personnel through effective objective selling, delegation, and communication.
• Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures and discusses areas needing improvements
• Directs daily operations
• Identifies, develops, and implements training programs as appropriate
• Conducts performance appraisals, provides measurable feedback to assigned personnel and suggestions for improved performance. 
• Formulates and implements employee corrective actions as needed
• Ensures that staffing levels are appropriate, interviews, hires and assigns personnel as necessary
• Assist with any ad-hoc duties that is reasonable within your capabilities

Qualifications

• Grade 12
• Facilities Management Degree/Diploma
• Degree/Diploma in Property Management
• Degree/Diploma in Operations Management
• Member of related official bodies i.e. SAFMA

ROLE SPECIFIC EXPERIENCE / KNOWLEDGE EXPERIENCE

• Operations Management – 3 to 5 years’ experience
• People Management – 3 years’ experience
• Project Management – 2-3 years’ experience

KNOWLEDGE

• Building Codes and SANS regulations
• Health and Safety Regulations
• Finance Knowledge
• Project Management Principles
• BCEA / LRA
• Microsoft Office Suite
• Intermediate to Advance Excel Knowledge

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Qualifications

• The ideal candidate will have experience in marketing, communications, and/or public relations, preferably in an educational setting.
• Be able to manage and coordinate the marketing team members and activities across the three phases of the school
• Be skilled in digital marketing, including social media management, website maintenance, and content creation.
• Have strong writing and editing skills, with the ability to produce high-quality newsletters, press releases, and promotional materials.
• Be proficient in graphic design tools (such as Canva and Adobe Creative Suite) and familiar with branding principles.
• Be comfortable liaising with media, managing public relations, and coordinating advertising efforts.
• Have excellent organisational and project management skills, with the ability to manage multiple initiatives simultaneously.
• Have strong interpersonal skills to work collaboratively with staff, students, parents, and external stakeholders.
• Be passionate about storytelling and promoting the school’s ethos, values, and achievements.
• Be able to capture and curate engaging visual and written content for various platforms.
• Be available to attend and promote key school events, including occasional evening and weekend commitments.
• The ideal candidate must be aligned with the ethos and values of the school and have a passion for marketing and communications in an educational setting.

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Job Description

• The inspection and maintaining of equipment and machinery as per the Business Unit assigned to
• Completing all scheduled maintenance tasks and building related issues
• Ensure that the completion of these tasks (jobs) are completed within the required time frame as defined by the Business Rule and the level of severity
• Ensure that emergency jobs are done as a priority within 24 business hours
• Ensure that high priority jobs are done within 48 business hours
• Ensure that low priority jobs are done with 72 hours (7 days)
• Conducting preventative maintenance as per the published schedule for the Business Unit
• Day-to-day maintenance in and around the building
• Tracking expenses and overseeing the budget for maintenance in the BU
• Create and implement maintenance procedures as and where required (and or revise if operating processes have become aged/stagnant)
• Documenting and preparing daily progress reports and maintenance logs

Supervisory oversight in terms of;

• Cleaning
• Security
• Garden Service
• Scheduled contracted services to the BU
• Contract execution on site (in particular in terms of scope, quality, standard, safety, compliance)
• CCTV
• Biometric / Facial recognition
• Pest control
• Refuse collection / management
• Schedule monthly meetings with all contractors to the BU, ensure that the meetings are documented (attendance register, agenda, objectives, deliverables, accountable party, delivery deadline etc., etc.,)
• Liaising with contractors to complete work on time, to standard and quality
• Maintaining the common area space, including but not limited to the various Fixture and Fitting items
• Including the functionality of various equipment items in the common spaces
• Ensuring that maintenance aspects (various) in student rooms are always maintained, and in particular the period following the Hygiene Inspection protocols
• This would include equipment within the student living space
• Perform daily, weekly, monthly and annual inspections
• The Preventative and Life Cycle maintenance programmes to be executed during a calendar cycle as approved via the budget process
• Custodian of the Master Key system and related controls to prevent loss and security breach
• Ensure that the storerooms (general spaces) are always neat and tidy with a controlling inventory list
• At all times adhere to the Maintenance Stock control principles which apply in the stock room where maintenance stock is stored
• Post and pre-inspections, having given the required 48-hour notice to students
• Verify with students cost to be charged for damages as and where applicable

Management and oversight of the maintenance stock room and the stock contained within;

• Stock ordering
• Housekeeping and Store principles adhered to
• Stock counts and reporting
• Obtaining quotes from contractors for work to be executed following the quotation principles as defined by the Organizations business rules
• Management of the work order and invoice payment flows ensuring that suppliers are not paid in advance of work completion / if work is not delivered to standard etc., etc.,
• Management of the timeous payment of invoices

During the annual vacate and intake the Maintenance Team is a critical execution factor in ensuring that;

• All common area work is completed before 1 November annual
• Cost calculations are prepared for;
• Stock requirements
• Asset replacement
• Additional resources (labour and administrative)
• Planning of the vacate/intake with the PM and collective team
• Driving the delivery requirements within time, budget, quality and standard
• Assist with any ad-hoc duties that is reasonable within your capabilities.

Qualifications

• Grade 12

Industry Trade qualification from accredited facilities such as (but not limited to):-

• Olifantsfontein Artisan Skills Training
• Ekurhuleni Artisans Skill Centre
• Tshwane North TVET Artisan Development Centre
• No less than 5 - 8 years industry experience
• A qualification in plumbing or electrical is beneficial
• Experience in a Client Service Environment (e.g., hotels, residences, student accommodation) is advantageous

Additional certification;

• Certification in specific trades (e.g., plumbing, electrical work, HVAC)
• Safety training certification (e.g., Occupational Health and Safety)

Continuing Education;

• Willingness to engage in ongoing training and development to stay updated on maintenance technologies and best practices

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Job Description
Contract related Responsibilities

• Interpreting Legal Agreements, i.e. Lease Agreements, Agreements of Debt, Sale and land availability agreements, building contracts, development agreements.
• Consultation with the Company’s legal team to ensure compliance with agreements as well as managing risks on leases or contracts negotiated with third parties.
• Manage tracking and safekeeping of original agreements, bank guarantees, title documents relating to the ownership of properties including al relevant building approval, zoning approvals governmental permits or other authorizations.

Transaction related responsibilities

• Ensure effective and timely project reporting of all transactions and associated activities.
• Compile minutes and submit board packs to allow for informed decisions and feedback.
• Ensure project administration, reports etc are delivered on time and within budget to the relevant parties.
• Ensure transactions are managed in accordance with the relevant processes and protocols, including completion/co-ordination of all required documentation.
• Monitor and provide feedback on critical dates and contract management (lease expiry dates, contractual deadlines as well as the planning accordingly thereto).

Day-to-day liaison with:

• Internal and external stakeholders.
• Property Management Team.
• Legal Team.
• Finance Team.
• Development Management Team.
• Town Councils/municipalities.
• Financial institutions.

Qualifications

• LLB or relevant law degree, Bcom degree
• Completed Articles of Clerkship.
• 3-5 year experience in a similar position
• Admitted Attorney
• Driver’s license and own transport
• Must be a FICA Agent

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Qualifications

• Must have completed a BCom Accounting Degree
• Must have own transport & license
• Must be sure that they want to do SAIPA Articles
• Must be Computer Literate

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Job Description

• This is a full-time on-site role for an Audit Senior located in the Lynnwood Pretoria area.
• The Audit Senior will be responsible for executing audit projects, conducting risk assessments, preparing audit reports, and maintaining client relationships.
• They will also oversee audit staff and ensure compliance with auditing standards.

Qualifications

• B. Com Accounting / Finance / CTA
• Must have completed SAICA Articles
• Auditing, Risk Assessment, and Reporting skills
• Client Relationship Management skills
• Experience overseeing audit staff
• Compliance with auditing standards
• Excellent analytical and problem-solving skills
• Caseware experience will be an advantage

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Job Description
OPERATIONAL EXECUTION

• Ensure that buildings are always compliant in terms of statutory and legislated requirements
• Manage risk and risk mitigation across the portfolio not just in the brick and mortar but as and where it relates to staff and end user at all times containing exposure to liability or insurance claim/s
• Maintain and develop operational governance systems to ensure that service level agreements (SLA) are always adhered to
• Analise operational expenditure and losses per building and put in place plans to rectify and generate savings
• Monitor operational activities of staff to ensure that proper procedures are adhered to including but not limited to inspections of the buildings, stores, and any other operational activities to be maintained and monitored
• Develop operational plans nationally as per company standard including the planning and oversight of the December vacate/intake programme
• In advance of a new building releasing, develop the requirements for the “new building on-boarding” including but not limited to staffing needs, forward budget planning, etc., etc.,
• Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures and discusses areas needing improvements

Directs daily operations
PROJECT MANAGEMENT

• Plan and monitor the CAPEX/OPEX and Special Project funds to ensure that the funds are correctly spent and that contractors on site adhere to the project scope of works
• This process starts at PM and FM level and is then presented to the PE for due-diligence
• Present proposals for building improvements as and where required to sustain and maintain asset value and customer service experience
• Sign off all construction site work completed by external project contractors to ensure Company Compliance and Standards
• Participate in all site meetings for new refurbishment programmes together with the project team
• This is supported by the FM
• Develop project plans and risks associated with any work conducted in Company buildings including Health and Safety elements and ensure that project teams (aka contractors) are aware of expectations and deliverables

STRATEGIC PLANNING AND IMPLEMENTATION

• Develop departmental strategy in alignment with the organizational strategy
• Management, implementation, and integration of strategy into department (waterfall down/cascading)

RELATIONSHIP MANAGEMENT

• Maintain relationships with internal (interdepartmental and intra departmental) as well as with external stakeholders including external contractors and construction teams, bursars, institutions, and parents
• Direct Customer Relationship Management

REPORTING

• Prepare reports for the CFO, Growthpoint, GSHA as and when required
• Maintain and administer various reporting procedures, in particular cost effectiveness and analysis in relation to budget usage
• Deliver any ad hoc reports as requested by senior management

HUMAN CAPITAL AND RESOURCE MANAGEMENT

• Oversight of recruitment and management of staff and resources to ensure high quality services as per the requirements of the organization
• Direct management of recruitment of direct line reporting staff
• Plan, manage and develop staff to effectively train, evaluate and monitor their activities according to their KPI’s
• Develop staff appraisals for direct line reporting and ensure adherence down the management line with the required competencies
• Forecast of Human Capital Staff according to the objectives and strategy of the company
• Encourage, motivate staff, and come up with recommendations as part of staff retention and to ensure a high performing team

ASSET MANAGEMENT

• Analysis of performance of property by benchmarking the respective buildings and ensuring efficiency in asset management
• Overall responsibility for OSH Act compliance
• Ensure correct management (handling) of all assets within the building (business unit)
• Fixed and moveable assets
• Ensure that all assets are correctly recorded in the asset register and that aged assets are correctly removed from the asset register within the approved business protocol

PLANNING AND BUDGETING

• Preparation and completion of budgets each year as defined by the CFO and required by Finance
• This is a collaborative exercise with the team on the ground
• Completion of monthly forecast
• 3-year budget preparation / controls
• 3-year CAPEX and OPEX budget preparations / controls
• Set and motivate the CAPEX budget per business unit
• Check and authorize payments of accounts as per the approved authority levels and that no authorization has taken place outside of the approved framework

BUILDING MANAGEMENT

• Devise a three-year maintenance plan including allowances for provisions or depreciation where applicable (this is driven via the FM and the PM and the PE will apply comment and due-diligence)
• At all times ensure that building data/documentation is loaded and updated on the software platform at all times and that the data source is current and correct
• Investigate / initiate proposals for refurbishments
• Maintain a hands-on control of projects in hand
• Review the building status/grade annually and maintain the standards withing those grades
• Ensure compliance with legal regulations
• Complete regular OSH Act inspections and updates monthly
• Ensure that OSH Act requirements are effectively managed and complied with
• That fire drills and evacuation procedures are in place and performed as defined by the organizations business rule
• Ensure the deployment of the mandatory 3 annual hygiene inspections across the respective portfolio’s | that damages are raised and reflects back onto the income statement

RESPONSIBILITY FOR THE EFFECTIVE MAINTENANCE AND REPORTING OF FINANCIAL RECORDS AND EXPENSE CONTROL

• Monthly, quarterly, bi-annually and annually review the effective utilization of expenditure via the team on the ground and provide your analysis and input on cost saving initiatives, improvements and always ensuring that the various BU’s and Property Portfolio always applies financial prudence as well as fiduciary responsibility across all levels

VACATE AND INTAKE

• Annually the vacate and intake is planned by the PM’s and the BU assigned team
• Ensure that the plans are submitted on time as defined by the business rule
• Audit the planning process to ensure it complies with;
• Budget controls (across all levels)
• Timeline management and controls
• Stock and Human Resource planning
• Additional contractor requirements
• Asset replacements
• Ensure oversight over the damages to be raised emanating out of the inspection processes
• Facilitate the Vacate | Intake close out report (aka postmortem) and review the success of the vacate | intake against the prior year

RESPONSIBILITY FOR PROFESSIONAL BUSINESS RELATIONSHIPS WITH VENDORS, CONTRACTORS, AND TRADE PROFESSIONALS

• Acts as a liaison between the company and the external contractors
• Work at maintaining productive business relationships with vendors, suppliers, contractors, universities, and stakeholders
• Promotes good will and a positive image of the Company
• Assist with any ad-hoc duties that is reasonable within your capabilities.

Qualifications
A Combination of Education but not limited to;

• Grade 12
• Degree in Property Management
• Degree in Operations Management
• Degree in Business Administration
• MBA
• Member of related official bodies i.e. SAFMA

EXPERIENCE

• Operations Management – 8 - 10 years’ experience
• People Management – 5 - 8 years’ experience
• Project Management – 3 – 5 years’ experience 

KNOWLEDGE

• Building Codes and SANS regulations
• Health and Safety Regulations
• Finance Knowledge
• Project Management Principles
• BCEA / LRA
• Microsoft Office Suite - Advanced Excel Knowledge