Manager: Safety and Security at Kouga Municipality

REQUIREMENTS:

• Relevant NQF 7 qualification;
• Traffic Officer Diploma;
• Safety and Security qualification will be an added advantage;
• 5 years’ relevant experience;
• Valid code B driving license;
• Sound knowledge of Road Traffic Legislation, Regulations and Municipal By-Laws;
• Knowledge of Safety & Security Legislation;
• Good management skills;
• Good communication skills when dealing with members of the public;
• CCTV experience will be an added advantage;
• Attention to detail;
• Ability to work under pressure;
• Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and Xhosa).

DUTIES:

• Communicating with the Superintendents and Chief Law Enforcement & Security Officer on specific Key Performance Areas (Law Enforcement, Vehicle/ Driver/ Learner’s testing and Motor Licensing, Communication and Quality Assurance) with a view to aligning functions and service delivery objectives against the capacity and capability of the Section;
• Monitoring/ assessing the operations of the sub-sections and evaluating the quality of output through analysis and interpretation of reports;
• Reporting internally/ externally (South African Bureau of Standards, Department of Transport, etc.) on implementation of the Quality System and statutory requirements with regards to Vehicle Testing and Licensing processes and interventions and providing reasons and recommendations to improve and/ or sustain the effectiveness of current applications;
• Formulating a Public Safety Crime Prevention and Security plans for the Municipality by developing and monitoring projects that subscribe to crime prevention principals and formulating crime prevention strategies that directly impact on local policing demographics;
• Defining/ adjusting the role boundaries, workflow processes against laid down service delivery requirements;
• Planning work and allocating duties to subordinates to ensure that operational requirements are met;
• Conducting appraisals to measure performance against agreed objectivities, counselling and consulting with personnel on developmental goals, short-term targets and standards;
• Monitoring the adequacy of current training interventions through the evaluation competency demonstrated in workplace application and prepares assessment and progress reports for inclusion into the consolidated Skills Development Plan of the Municipality;
• Analyzing statistical information pertaining to staff attendance, overtime, leave and addressing deviations or occurrences of abuse and/ or workplace conflict through the implementation of corrective measures in accordance with Human Resources Policies and Procedures;
• Communicating to personnel through the verbal and written mediums statutory and procedural quality assurance requirements for adoption and compliance thereof and/ or reviewing and updating procedures to provide coverage of operational needs and circumstances;
• Checking and verifying through internal audit processes, inspection records and registers of testing equipment and instruments against standards stipulated by laws and regulations;
• Inspecting testing station and/ or conducting observations of work sequences and determining extent of awareness quality assurance applications and/ or the need for corrective/ remedial measures and amendment/ update of procedures;
• Inspecting worksites and/or conducting observations of work sequences and determining extent of awareness and quality assurance applications, and/or the need for corrective/ remedial measures and amendments/updates of procedures;
• Discussing and/ or investigating workplace accidents/ incidents, seeking reasons from personnel on any non-compliance/ deviation and providing direction on courses of action for execution;
• Promoting and enhancing of a safe and crime free crime society within the jurisdiction of the municipality and detecting crime prone area, protection of the municipal assets/ properties including staff and visitors;
• Interacting with the SAPS, Provincial Traffic departments, hawkers, Council of Churches, Community Police Forum, Business, Taxi associations, officials of State Departments with the aim of providing information, advice and promoting synergy and intergovernmental relationship on issues of security and law enforcement and planning for an effective working environment of important effects;
• Preparing and presenting to the Director forward plans, operational interventions necessary to sustain and/ or improve current Law Enforcement performance and service levels;
• Interpreting and consolidating the expenditure estimates for the Safety & Security Section, preparing the draft budget and, monitoring financial performance with a view to correcting and/ or reviewing applications and processes;
• Considering proposals by the Director and subordinates for drawing up a draft budget;
• Verifying the execution and procurement of approved budgetary items to circumvent over-expenditure of votes and ensure that approved commodities are acquired in terms of the Municipal Financial Management Act, 2003 (Act 56 of 2003);
• Evaluating the sections performance against budget and addressing deviations/ variances with appropriate personnel;
• Monitoring and implementing corrective measures to rectify deviations/ acts contrary to financial regulations, audit requirements and departmental procedure;
• Communicating with the Council’s Financial Section on audit findings and recommendations and institutes the necessary investigational or corrective measures;
• Inspecting and/ or approving the outcomes of specific tests (oral/ written, theoretical/ practical and physical - roadworthiness of vehicles) through analysis, quality checking and correlation of test results with national standards and norms;
• Completing all necessary documentation and issuing certificates endorsing compliance in accordance with the eNaTIS System requirements;
• Checking and verifying through internal audit processes, inspection records and registers of testing equipment and instruments against standards stipulated by laws and regulations;
• Formulating a Public Safety Crime Prevention plan for the Municipality by developing and monitoring projects that subscribe to crime prevention principals and formulating crime prevention strategies that directly impact on local policing demographics;
• Developing and maintaining implementation of safety and security program to maximize safety standards for the communities;
• Liaising with various departments and important stakeholders in crime combating and prevention, designing and initiating capacity building programs to enable the Municipality to better incorporate crime prevention issues into the IDP;
• Facilitating and maintaining multidisciplinary approach to social crime prevention so as to ensure a well-integrated approach to continue crime prevention;
• Managing and maintaining safety issues through the development of crime prevention policies and by- laws, conducting public awareness and promoting activities regarding safety issues;
• Compiling productivity/ statistical reports referring to statistical data and qualitative information related to testing station and driver’s license operations and submitting for the attention of the Manager for consideration and inclusion into Council and Sub Committee reports and, submission to the Department of Transport and South African Bureau of Standards;
• Maintaining the activity and record keeping systems and/ or executing specific actions to facilitate the updating of registers schedules and manuals (Quality System and procedures, Occupational Health and Safety Registers, Training records, Work Instruction Lists, Testing and Measuring Equipment Registers, etc);
• Verifying sufficient stock of stationery and consumables and authorizing requisitions when necessary;
• Maintaining relationships with National, Provincial and Local Government through interaction on critical aspects associated with identification, classification and readiness to deal with public safety;
• Attending the District and Provincial disaster advisory and practitioners meetings at a strategic level;
• Communicate on a regular basis with neighbouring local authorities, other service providers and related services (mutual aid agreements) in order to regulate and improve public safety service delivery;
• Dealing tactfully and diplomatically in negotiations and personnel matters.