Manager: Supply Chain (Gauteng) at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 

Provide Support to Stakeholders

• Arrange meetings with internal and external clients to familiarize them SCM legislations and regulations;
• Arrange meetings with TETA external clients/service providers to resolve identified problems.

 Drive stakeholder communications

• Establish good working conditions with internal and external clients;
• Establish good working relationships with Auditor-General staff, Internal Auditors and Finance staff;
• Provide relevant information and support to internal and external auditors as well as TETA managers and staff.

Management of SCM Budget 

• Ensure that invoices are submitted to Finance for payment within agreed time-frames;
• Monitor expenditures against funds committed on the purchase orders;
• Ensure that expenditures complies with the budget set as per Procurement Plan, bid document pricing schedule and purchase orders;
• Check and inspect Invoice Control Register regularly.

Drive stakeholder reporting 

• Check and approve contract award reports on CRA system provided by National Treasury;
• Compile reports for National Treasury like sponsorships, Procurement Plans, etc.

Drive Bid Committees

• Establish Bid Specification, Bid Evaluation and Bid Adjudication Committees;
• Compile rosters for Bid Committees;
• Arrange Bid Specification Committee meetings.

Implement Demand management and budgeting

• Drive the divisions demand management planning in terms of Procurement Planning requirements;
• Ensure that National Treasury Instructions, directives and Practice Notes are complied with;
• Analyse and select the best sourcing strategy for identified TETA requirements;
• Introduce new motivations for requests that comply with SCM prescripts to minimize audit findings.

Implement Acquisition management

• Develop and maintain a compliant acquisition management system;
• Obtain Requests for Proposals/Quotations and advertise bids/tenders on the eTender, TETA website and print media;
• Implementing procedures to administer contracts and the outcomes prior to authorising payment certificates;
• Assign and approve RFPs, Supplier Administration and Purchase Orders on the RFP System.

Implement logistics management

• Ensure building facilities are properly kept and maintained;
• Ensure that TETA's vehicle is properly maintained and serviced.

 Implement Inventory and disposal management

• Introduce and maintain effective inventory and disposal management systems;
• Update the Excel spread-sheet for inventory stock items;
• Identify obsolete, redundant and unserviceable assets for disposal.

Supply Chain Performance

• Ensure that set objectives and time-frames are achieved;
• Compliance to policies, procedures, norms and standards;
• Savings are generated on purchases;
• Supply of goods and services is operating cost effectively and efficiently.

Management services

• Policies, procedures and systems reviewed / developed, implemented, monitored, maintained and compliant with SCM legislation and best practice;
• Direct and manage projects assigned to the SCM unit.

Management Responsibility

• Identify and monitor team and individual goals;
• Manage staff time, attendance and leave according to policy;
• Ensure completion of performance appraisal of staff on or before the due date;
• Ensure Job profiles are updated and signed annually;
• Ensure communication with department staff and following up department goals;
• Ensure no repeat findings in the AG management report and implement corrective actions on existing findings;
• Ensure no repeat findings in the internal audit report and implement corrective actions on existing findings.

Manage Personal and Staff Performance in the Forwarding and Clearing Chamber

• 1Manage/ monitor and check on performance agreements development and signature;
• Manage/ monitor and check on performance assessments and review implementation;
• Manage/ monitor and check on personal development plans submission, approval and implementation;
• Monitor and check on employee capacity needs;
• Identify and agree on team and individual goals.

MINIMUM REQUIREMENTS

Experience and Qualification

• Minimum bachelor’s degree in education training and Development or equivalent tertiary qualification;
• Minimum of 6 years’ experience in the Education Training and Development sector, 3 years of which should be at a management level;
• Experience in SETAs or Transport Sector environment will be advantageous;
• Experience in skills planning and funding, learnerships, and strategic stakeholder management;
• Experience in planning and executing of projects;
• Be prepared to travel and work overtime.

Knowledge and Skills

• Knowledge and understanding of:
• Business Administration knowledge;
• Financial management and business systems knowledge including Accounting Software and MS Office;
• Financial Management and Management Accounting knowledge;
• GRAP
• Information Technology Management knowledge;
• Programme Management knowledge;
• Relationship Management knowledge;
• Risk Management and Corporate Governance knowledge;
• Strategic Planning and Budget Management knowledge;
• Knowledge of the following legislations - Skills Development Act, Skills Development Levies Act, National Skills Development Plan, Public Finance Management Act, National Treasury regulations, Quality    Council for Trades and Occupations Act, Protection of Personal Information Act and South African Qualification Authority and Contracting and Tax Law.