Mid Operations Co-Ordinator at Publicis Groupe

Overview

• The Middleweight Operations Coordinator is responsible for assisting in the coordination and optimization of agency resources across creative, content, social media, brand, and production teams. This role supports the Senior Operations Coordinator by handling day-to-day resource scheduling and ensuring effectiv utilization of personnel to meet project demands. The Middleweight Operations Coordinator facilitates communication among team leaders to promote operational efficiency and effective project delivery.

Responsibilities

Resource Coordination:

• Support the scheduling and allocation of resources to ensure efficient utilization across all agency projects and teams.
• Assist in tracking resource availability and allocation, providing updates to the Senior Resource Manager.
• Work closely with team leaders to understand project requirements and align resources accordingly.

Operational Support:

• Aid in the implementation of resource management processes and workflows.Facilitate smooth communication and logistical coordination between account management, creative, brand, social media, and production teams.
• Address immediate resource needs by working closely with the resource coordination team.

Process Assistance:

• Contribute to the evaluation of resource management processes and suggest improvements to enhance efficiency and scalability.
• Support the Senior Resource Manager in process documentation and workflow refinement.

Technology and Tools Utilization:

• Utilize resource scheduling and project management tools to assist in resource planning.
• Provide support to team members in the effective use of technology and resource management tools.

Team Dynamics and Development:

• Promote a collaborative and high-performing environment within the resource management team.
• Assist in mentoring junior resource coordinators and contribute to team development efforts.

Reporting and Communication:

• Assist in preparing resource utilization reports, highlighting key insights and metrics.
• Communicate resource-related updates and challenges to the Senior Resource Manager and team leaders.

Qualifications

• Experience in resource management or project coordination within a creative or advertising agency.
• Strong organizational and communication skills, capable of managing multiple priorities effectively.
• Familiarity with project management and resource allocation tools (e.g., Chase, Roar, Altair).
• Ability to work collaboratively within cross-functional teams.
• Analytical skills with the ability to interpret resource data and support decision- making.
• Proactive and adaptable, comfortable in a dynamic and fast-paced environment.