Office Administrator Coordinator - Dube Tradeport - Durban (65320) at Ntice Sourcing Solutions

Job Description

• A Global Automotive Specialist based at Dube Tradeport (located in La Mercy, just north of Durban, next to King Shaka International Airport) is seeking a highly organised and proactive Office Administrator Co‑ordinator.
• This role supports the efficient, compliant, and cost-effective delivery of office administration, facilities management, travel coordination, and financial administration, ensuring operational excellence, strong supplier performance, effective cost control, and a well-managed, professional working environment.
• Working Hours: Monday to Friday (08:00 - 16:30)

Duties and Responsibilities:

• Provides comprehensive administrative support to ensure smooth daily office operations
• Coordinates visitors, meetings, events, calendars, and senior management support
• Manages office supplies, uniforms, fleet vehicles, and general office logistics with cost control
• Oversees facilities, assets, access control, contractors, and service providers to meet service standards
• Coordinates travel, accommodation, mobility, and urgent travel changes in line with policies
• Supports OTC operations through purchase order tracking, accommodation, and transport coordination
• Handles commercial and financial administration including invoices, expense tracking, cost monitoring, and audit support
• Maintains accurate digital and financial records and responds to finance‑related queries professionally

Minimum Requirements:

Education and Experience:

• Matric
• Diploma in Administration or a related field (advantageous)
• Minimum of 3 years' experience in a similar administrative role

Knowledge and Skills:

• Strong organisational, coordination, and planning abilities
• High attention to detail with strong administrative discipline
• Advanced proficiency in MS Excel and document management systems
• Excellent communication skills with diverse stakeholders
• Ability to manage multiple priorities in a fast‑paced environment
• Commercially aware with a cost‑conscious mindset
• High levels of integrity, professionalism, and confidentiality
• Adaptable, flexible, and self‑motivated