Office Administrator - Finance at Clear Leaf

Company Description
The Office Administrator - Finance is responsible for performing a variety of financial, administrative and clerical duties. The incumbent will be responsible for the maintenance of accurate financial and other business systems, records and data as well as to remain compliant with all laws and company policies at all times.

Job Description

• Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks
• Financial Administration & Report Writing
• Maintain an accurate system of accounting data and records, as well as a comprehensive set of controls and company budgets, designed to mitigate risks.
• Prepare and post receipts, purchase orders, invoices, refunds, and other standard financial documents.
• Prepare, track, and reconcile budgets to provide daily/weekly/monthly analysis of expenditure against budget and investigate excessive expenditure.
• Assist in drafting financial, inventory and stock reports to the specifications and requirements of the company
• Develop and streamline operational efficiencies including setting up and maintaining internal controls to prevent inventory/stock discrepancies, overspending, etc.

Tyre and Breakdown Management Administration

• Maintain and update breakdown and roadside assistance documentation and reports
• Maintain and capture tyre stock on system,
• Maintain and capture tyre surveys and job cards on system
• Follow up on vehicles booked for surveys
• Maintain and update all registers and plans –

1. Tyre inflation, alignment and caster adjustment register
2. Tyre fitment plan
3. Tyre matching and rotation register

• Update controllers on tyre incidents – ensure damages are recovered from employee
• Daily/weekly/monthly reports on tyre movements and stock.

Time and Attendance

• Assist with maintenance of the time and attendance system and employee records
• Assist with the validation of all overtime, exceptions and short times
• Check the correctness of timesheets
• Dealing with queries regarding timesheets on daily basis
• Ensure the correctness of all data in/ on the system
• Assist with capturing finger prints/photos on the access system
• Assist with the maintenance of the access control
• Report on daily, weekly and monthly overtime, absences, late clocking, etc. to relevant managers as required

Qualifications

• Minimum 2 to 4 years in an administrative role with a focus on general and financial administrations of which at least 2 years should have been in a transport/logistics environment.
• Experience with Budgets a must
• Computer literate
• Excel
• ERP Systems
• Gr 12 or equivalent       
• Ideal:  Diploma in Office/Financial Administration or equivalent