Office Administrator Grade II at Department of Transport

REQUIREMENTS   :  

• A recognised NQF level 6 qualification by SAQA in Office Management and Technology/   Secretariat/   Management   Assistant/   Public   Management/ Administration/ Business Management with 2 years’ experience in rendering support service to senior management.

DUTIES :

• Provide a support services to the Chief Director; Answer and record telephone/facsimile/email activity on behalf of the Chief Director as well as screen calls;
• Record and deal with queries from public and personnel in the department; create a database of clients with respect to contact information, line of business and other information. Attend to documentation (filing, tracking, update and disposal thereof); Receive documentation, acknowledge receipt, apply file number/ allocation, record data into computer system, file appropriately;
• Perform document tracking for all documentation; Keep record of incoming and outgoing documents. Perform general office administration; Sent and receive faxes, email receive and dispatch items and do photocopying; obtain relevant quotes and order supplies; Type letters, agendas, minutes and other correspondences as necessary.
• Assist in organising meeting, workshops, seminars and conferences. Prepare for meetings (arrange venues, refreshments, equipment’s copy relevant literature; Buy refreshments supplies for the office. Chief User Clerk; Complete and sign VAS 2 forms; Order stationery, equipment and furniture for the office; Monitor office orders