Office Administrator at Hire Resolve

Job Description

• We are seeking an organised and detail-oriented Office Administrator to support the daily operations of a busy business environment. The successful candidate will play a key role in ensuring efficient administrative processes, document control, accounts support, scheduling, procurement administration, and compliance record-keeping.

Key Responsibilities

• Manage daily office administration, correspondence, filing, and document control.
• Prepare and maintain tender documentation, project correspondence, and administrative records.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain supplier, vendor, and subcontractor databases.
• Process invoices, purchase orders, and payment requisitions.
• Manage petty cash and maintain accurate reconciliation records.
• Compile monthly reports, management packs, and project tracking spreadsheets.
• Assist with HR administration, including leave records, onboarding documentation, and personnel files.
• Ensure compliance with company policies and data protection requirements.
• Provide administrative support to operational and project teams.

Minimum Requirements

• Diploma or Certificate in Office Administration, Business Administration, or a related field.
• Minimum 3–5 years' experience in an office administration role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Experience using accounting software such as Pastel, Sage, or similar.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills in English.
• Own reliable transport.

Advantageous Experience

• Experience within the construction, civil engineering, or professional services sectors.
• Exposure to tender administration and document control.
• Knowledge of BBBEE administration and Employment Equity reporting.
• Payroll administration experience using VIP, PaySpace, or similar systems.
• Experience working with supplier and subcontractor documentation.