Office Administrator at National Health Laboratory Services

Key Job Responsibilities

•  Receive queries and ensure that they are resolved timeously Work as part of a team based and to facilitate sound administration on assigned projects Comply with reasonable request from the line manager Assist with travel arrangements for the CRDM Facilitate proper reporting management and report writing
• Responsible for ensuring that all new staff in the Centre will be received and inducted into the Centre and provided with the resources required to fulfil their position (e.g. computer, office space, pin codes and pass cards)Keep and maintain efficient administrative support to the Centre to ensure maximum efficiency and smooth running of the Centre including review and approval of office/laboratory supply acquisitions Handle general incoming and outgoing correspondence, (telephone, email, fax etc.) including taking any necessary action and maintaining accurate records
• Develop and maintain relationships with key stakeholders within NICD NHLS, the study sites, and other relevant organizations in order to improve administrative processes, communications and information flows Responsible for organizing local and international meetings and workshops from conception through to completion, including liaison with international coordinators/ budget holders, suppliers and venue; also including liaison with participants and organizing travel and accommodation
• Perform routine administrative (minute taking, filling, faxing, follow up on outstanding issues etc.) duties for the Centre to ensure that the Centre operates smoothly Receive and distribute courier parcels to ensure that the courier deliveries are efficiently distributed within the division Prepare operational reports and schedules, formatting and compiling monthly/ project reports to ensure efficiency and to collate documents and make sure they get handed in on time.

Minimum requirements and key competencies

• Grade 12  2 -3years of Experience in office administration Experience in a medical environment General office administration procedures MS Office, including Outlook