Office Administrator at Oxford University Press Southern Africa

Principal Accountabilities:

Administration Support

• Provide comprehensive administrative support to enhance the productivity of the sales department.
• Manage documentation, including filing and maintaining up-to-date information.
• Take minutes during meetings.
• Compile accurate reports and statistics, such as presentations, proposals, and sales figures.
• Respond to general inquiries.
• Arrange necessary travel accommodations.
• Effectively manage diaries.
• Process purchase orders and other expense items.
• Book venues and coordinate catering arrangements.

Sales Support

• Oversee contractor employment contracts and payments.

Facilities

• Liaise with internal departments and external suppliers to resolve issues related to office equipment and maintenance.
• Maintain the stock of kitchen, cleaning and stationary supplies.
• Ensure adherence to security protocols. 

Reception

• Manage the reception area and provide professional service.

Requirements

Qualifications and Experience

• National Senior Certificate
• Certificate in Administration, or equivalent is advantageous
• Minimum of 2 years of administrative experience.
• Proven experience in minute taking.
• Demonstrated ability to arrange travel bookings.
• Proficiency in diary management.
• Experience in managing a reception area.
• Proficient in Microsoft Office
• Strong organisational and planning skills