Office Coordinator - Durban at Bidvest Prestige

MAIN OUTPUTS

• Ensure all invoices are processed and paperwork attached for weekly payments made by Enabling services.
• Processing of monthly contract invoices such as DSV, Pureau, Vodacom, Execuflora, Bidtrack, KMSA etc.
• Processing of ED Partner invoices.
• Processing and submitting Divisional monthly rental invoices.
• Payment Verification for one off Ops commission.
• Ordering of monthly groceries and stationery.
• Ensuring all creditors invoices are loaded and correct on F&O an all necessary documents are attached.
• Issuing of order numbers and processing of creditors for regions.
• Completing creditors’ costs and non-contractual schedules.
• Emailing invoices and statements to clients, General Manager and Operations Manager.
• Assist is processing tempts.
• Sourcing Documents for audits.
• Loading of Chemicals in CE when applicable.
• Any other reasonable duty as assigned by the employer

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• National Diploma / Degree in business administration and or Related qualification
• Matric (Senior Certificate)
• Valid Drivers’ License
• 4 years relevant experience in an Executive Support role
• MS Word, MS Excel, MS Outlook & Powerpoint

FUNDAMENTAL COMPETENCIES

• Result Oriented
• Attentive To Detail
• Stress Tolerant
• Execellent Written Communication
• Customer/Client Focused
• Ability To Dealing With Ambiguity
• Ability to multitask and prioritise tasks
• Planning & Scheduling
• Teamwork
• Relationship Building
• Good Listening Skills
• Excellent Oral Communication